Fitness Equipment Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number F2F3344178A001 is hereby issued as a Request for Proposal. This combined synopsis/solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-76, effective 25 July 2014. This acquisition is 100% set-aside for Small Business Concerns. The North American Industry Classification System (NAICS) code for this project is 811310, and Standard Industrial Classification (SIC) code J078. The Size Standard for NAICS 811310 is $7.5M. The contractor shall provide all personnel, tools, equipment, materials, supervision and other items necessary to provide preventative maintenance, inspection, repair, clean and sanitize physical fitness equipment at the Fitness Centers on Hurlburt Field as defined in the Statement of Work. Work shall consist of both and Equipment Repair and Semi-Annual (2 times per yr) Preventative Maintenance. See below Contract Line Item Number(s): Contract Line Item (CLIN) 0001: Fitness Equipment Inspection, Preventative Maintenance and PM repairs Work shall be completed in accordance with the Statement of Work. Service will include, but not limited to inspections of parts for wear, adjustment impending breakdown, adjustments for wear, worn or damaged parts, cleaning, lubrication, and protection from deterioration by corrosion to ensure safe and dependable operation status of equipment at all times. Period of Performance 30 SEP 14 through 29 Sep 15. Contract Line Item (CLIN) 0002: Reimbursable Parts & Associated Labor - Not to Exceed As specified in the Statement of Work. This is a Not to Exceed CLIN. Period of Performance 30 SEP 14 through 29 Sep 15. See attached Statement of Work for description of the requirement. Delivery terms are FOB Destination to 1 SOFSS Aderholt (90517), Commando (90232) and Riptide (91007), Hurlburt Field, FL. 32544 The following provisions and clauses apply to this solicitation and will remain in full force in any resultant award: FAR 52.212-1, Instructions to Offerors - Commercial Items (Apr 2014). It is amended to read: Offeror shall submit signed and dated offer to 1 SOCONS/LGCA, Attn: Jesse Capik, 1 SOCONS, 350 Tully Street, Building 90339, Hurlburt Field FL 32544-5810, by 18 September 2014, 1:00 p.m. CST. Submit signed and dated Offer Schedule marked with solicitation number F2F3344178A001. The offeror may also submit an electronic copy of their signed and dated offer via e-mail to contact@example.gov with the solicitation number in the subject block. The Government reserves the right to evaluate proposals and award a contract without discussions with offerors. Offers shall be evaluated in accordance with FAR 52.212-2, Evaluation of Commercial Items (Jan 1999) which is incorporated into this Request for Proposal, with an addendum to paragraph (a) as follows: The Government will award a FFP contract to the technically-acceptable and responsible offeror with the lowest priced offer. Technical acceptability will be determined by the offeror: 1) Maintaining at the time of the requirement evaluation/award, a current registration in SAM as a Small Business for the NAICS 811310 2) Submission for the company or technicians projected to work on a subsequent contract, of training certificates, certification(s), OR examples of current/past performance information, which shows the offeror is trained/certified or has experience with, and ability to repair, inspect, and provide preventative maintenance for the brand/type equipment described in the Statement of Work Appendix 1. - For current/past performance submissions, provide at least 2 and not more than 5 examples of contracts for repair of similar brand/type of equipment. The current/past performance information must list the contract number (if a Govt contract), customer POC name and phone number, brief description of work involved (Equipment Types) and the contract value. 3) Documentation/certification for the company or technicians projected to work on a subsequent contract, of at least five years experience in the fitness equipment maintenance field. 4) Submission of the attached offer schedule with all fill-ins completed. a. Prace Evaluation - Price shall be determined by adding the following i. Annual Price for CLIN 1 (Inspection & Preventative Maintenance) ii. Govt set amount of $2,500.00 for Reimbursable Parts & Associated Labor 1. This price may be changed at award to accommodate available funding iii. Offeror provided per hour Labor price multiplied by the estimated 75 hrs anticipated as being required. 1. The number of hours may be more or less and the NTE amount in CLIN 2 will be adjusted accordingly. The offeror shall be determined technically acceptable and available for consideration of award only if minimum qualifications listed in items 1-4 above are met. *Note*: If the Offeror believes this Service is exempt from the Service Contract Act of 1965 due to the maintenance and repair nature of this requirement please refer to FAR 52.222-48 - Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification. All prospective contractors must have CAGE codes and DUNS numbers, as well as, be registered in the System for Award Management (SAM) website at https://www.sam.gov/portal/public/SAM/ (formerly CCR) to be eligible for award. Processing time for registration in SAM may take five business days or more. Contractors may obtain information on registration and annual confirmation requirements via the SAM website or by calling +1 (555) 000-0000 or +1 (555) 000-0000 for international calls. Clauses: The full text of clauses and provisions may be accessed electronically at http://farsite.hill.af.mil. The following provisions/clauses apply: FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (May 2014) An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. (b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website. (2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2014) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (July 2014) The following clauses within FAR 52.212-5 apply FAR 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). FAR 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)). FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999). FAR 52.222-25, Affirmative Action Compliance (Apr 1984). FAR 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Jul 2013) (31 U.S.C. 3332). FAR 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 5FAR 52a). FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Alternate I (Apr 2003) of FAR 52.247-64. FAR 52.222-41, Service Contract Act of 1965 (May 2014) (41 U.S.C. 351, et seq.). FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). Additional provisions/clauses: FAR 52.222-50 -- Combating Trafficking in Persons (Feb 2009). FAR 52.233-3 -- Protest After Award (Aug 1996). FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (Oct 2004). DFARS 252.203-7000 --Requirements Relating to Compensation of Former DoD Officials (Sep 2011). DFARS 252.203-7005 --Representation Relating to Compensation of Former DoD Officials (Aug 2014). DFARS 252.223-7006 -- Prohibition on Storage and Disposal of Toxic and Hazardous Materials (Apr 2012). DFARS 252.246-7003 -- Notification of Potential Safety Issues (Jan 2007) DFARS 252.232-7003 -- Electronic Submission of Payment Requests and Receiving Reports (Jun 2012). DFARS 252.247-7023 -- Transportation of Supplies by Sea (Apr 2014). DFARS 252.247-7024 -- Notification of Transportation of Supplies by Sea (Mar 2000). DFARS 252.204-7003 -- Control of Government Personnel Work Product (Apr 1992). DFARS 252.204-7006 -- Billing Instructions (Oct 2005). AFFARS 5352.209-9001 -- Potential Organizational Conflict of Interest (Oct 2010). AFFARS 5352.223-9001-- Health and Safety on Government Installations (Nov 2012). AFFARS 5352.201-9101 OMBUDSMAN (Apr 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the Center/MAJCOM/DRU or AFISRA ombudsmen Lieutenant Colonel Gerald I. Ray, Jr., HQ AFSOC/A7K, 427 Cody Avenue, Suite 225, Hurlburt Field, FL 32544; Phone: +1 (555) 000-0000, fax: +1 (555) 000-0000. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU or AFISRA level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number +1 (555) 000-0000, facsimile number +1 (555) 000-0000. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. Point of contact is Jesse Capik, Contract Specialist, Phone +1 (555) 000-0000, email: contact@example.gov; David P. Jesmain, Contracting Officer, +1 (555) 000-0000, email: contact@example.gov. List of Attachments: a. Statement of Work (includes Appendix 1), Revised 15 September 14 b. Offer Schedule, Revised 15 September 14 c. Local Hurlburt Field Clauses d. Wage Determination (Rev.-14 dated 07/25/2014) ----------------------------------------------------------------------------------------