FIU Fall Commencement Production 2024

We are looking for a production partner to provide lighting and sound for our Fall Commencement Ceremonies. Set up would take place July 27th and ceremonies would start from December 16-19. All video is managed internally by our FIU Multimedia Department. The selected provider will be required to complete a building permit application package and will require the following. APPLICATION, APPLICANT/GENERAL CONTRACTOR INFORMATION: □ Provide complete and executed Building Permit Application Package. □ Provide a copy of current license to perform the work (either State of Florida or Miami-Dade County), including license type, number and expiration date. □ Provide Qualifying Agent’s Signature. □ Copy of required Insurance Certificates: General Liability/ Liability, Workers’ Compensation and Employer’s Liability-indicating the policy carries an endorsement, which names the Florida International Board of Trustees, Florida International University, the State of Florida, the Florida Board of Governors, and their respective trustees, directors, officers, employees and agents listed as additional insured. □ Project Name. □ Project FM Number and Project Manager Name (contact the Facilities Management Construction Department). □ Description of Work/Scope of Work. □ Architect/Engineer information; including license type, number and expiration date (if applicable). □ Any other pertinent information (if applicable). REQUIRED SUPPLEMENTAL DOCUMENTS (2 SETS REQUIRED): □ Construction Documents/Shop Drawings (Signed and sealed). □ Site Plan indicating the following: electrical, water/sewer and sanitary services, life safety elements, occupancy loads and general means of egress. Drawings must be signed and notarized by the Contractor. □ Drawings for accessible site elements (i.e. Ramps, handrails/guardrails, parking area, accessible routes, etc.). Drawings must be signed and sealed. □ Electrical drawings indicating temporary electrical connections to temporary structure. Drawings must be signed and notarized by the Electrical Sub-Contractor. □ A Structural Inspection Plan/Report shall be submitted by a State of Florida Professional Engineer who shall inspect all structural components of the temporary structure and submit an affidavit attesting compliance with the Florida Building Code and applicable technical codes prior to occupancy (If Applicable). □ Other pertinent information and/or items deemed necessary by the Building Official. The event days are as follows; Setup - Saturday- December 14, Rehearsal - Saturday- December 14, Dark Day - Sunday- December 15, Commencement - Monday- Thursday (December 16-19) Strike - Thursday Evening - December 19. Equipment and labor should include but not limited to: Audio: (1) 16 channel digital console with digital snake (1) Full range line array sound system to accommodate 3500 people. Coverage for 1500 floor seats set in theater style and 1000 arena seats per side. (4) Stage monitors on tripod stands (2) gooseneck podium microphones (1) 4pack of wireless microphones (1) audio playback system (1) Cable lot, Lighting: (1) Multi universe lighting console (1) LED Spot Moving lighting package for stage wash (Upper Stage: 56’ wide X 18’ deep X 40” high Lower Stage: 32’ wide X 12’ deep X 24” high) (1) LED Wash Moving light package for audience lighting (12) Up lights for on stage scenic palm trees (24) Up lights for drape (2) Follow spotlights (1) Power Distribution (1) Cable lot, Rigging: (1) Rigging Package to include all necessary chain motors, distros, and cables (1) Truss Package (1) 40’ Scissor Lift, Labor: (1) Set & Strike Labor Run of show (estimated 12hr days) (1) Show Producer (1) Audio Engineer (1) Lighting Designer (1) Stage Hand