Fix fire suppression system

Combined Synopsis/Solicitation for Commercial Services

Solicitation Number: 52000PR260023935 (Request For Quote - RFQ)

This is a combined synopsis/solicitation for commercial services, prepared in accordance with the format in subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87, effective, 7 March 2016. It is anticipated that a competitive price purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency.

• Agency: U.S. Coast Guard, Surface Forces Logistics Center (SFLC)
• Contract Type: Firm Fixed Price Purchase Order
• Set-Aside Information: This solicitation is a Total Small Business Set-Aside.
• Evaluation Criteria: Quotes will be evaluated based on the following factors:
  • Technical Capability: The offeror’s ability to perform the services described in the Performance Work Statement.
  • Past Performance: The offeror’s record of relevant and recent past performance.
  • Price: Fair and reasonable pricing.
• Point of Contact for Questions: For any questions regarding this solicitation, please contact:
  • Contracting Officer: Joshua Richardson
  • Email: contact@example.gov

• Submission of Quotes: Quotes must be submitted via email to contact@example.gov. The subject line of the email should include the solicitation number: 52000PR260023935. All quotes are due by 07APR2026.

• Technical questions: must be submitted via email to contact@example.gov . The subject line of the email should include the solicitation number: 52000PR260023935.

Performance Work Statement (PWS)

1. Background
The CO2 fixed fire suppression system aboard MLB 47232 was recently discharged in the engine room, rendering the asset non-operational. To restore the vessel's mission capability, the system requires a full recharge and recertification.

2. Scope of Work
The Contractor shall provide all necessary personnel, labor, materials, equipment, transportation, and supervision to perform a complete recharge and certification of the CO2 fire suppression system aboard the 47' MLB, Hull Number 47232. All costs associated with travel to and from the place of performance shall be included in the contractor's proposal. The work must be performed in accordance with all manufacturer specifications and regulatory requirements.

3. Contractor Responsibilities

• 3.1 Compliance: Adhere to all applicable U.S. Coast Guard policies, manufacturer's technical manuals, and federal safety and environmental regulations.
• 3.2 Personnel Qualifications: All work shall be performed by technicians certified for servicing this type of fire suppression system.
• 3.3 OEM Parts: Utilize Original Equipment Manufacturer (OEM) parts for all replacements. Any proposed deviation must be submitted in writing and approved by the USCG POC prior to use.

4. Specific Tasks

• Work Item 1: System Inspection and Preparation
  • Visually inspect all components of the CO2 system, including bottles, hoses, nozzles, and activation mechanisms, for any signs of damage or wear.
  • Safely remove both 25lb CO2 cylinders from the vessel for servicing.
• Work Item 2: Hydrostatic Testing
  • Perform a DOT-compliant hydrostatic test on both CO2 cylinders.
  • The new test date shall be stamped on each cylinder as required by regulation.
  • Cylinders that fail the hydrostatic test shall be reported to the USCG POC immediately.
• Work Item 3: Cylinder Recharge and Reinstallation
  • Recharge both cylinders to the manufacturer's specified weight and pressure.
  • Replace any seals or washers as required by the service manual.
  • Securely reinstall the recharged and certified cylinders aboard the vessel.
  • Reconnect all system components and verify the integrity of all connections.

5. Condition Found Report (CFR) Requirement
If additional discrepancies, deficiencies, or required repairs are identified that are outside this PWS, the contractor shall immediately notify the Unit POC and submit a written Condition Found Report (CFR) detailing the discrepancy, recommended corrective action, cost estimate, and schedule impact. No additional work shall be performed without written authorization from the Government.

6. Deliverables
Upon completion of services, the contractor shall provide the following:

• Itemized invoice
• Detailed service report
• Copy of DOT-compliant hydrostatic test certificate for each cylinder

7. Place and Period of Performance

• Place of Performance: U.S. Coast Guard Station Neah Bay, 31 Coast Guard Dr, Neah Bay, WA 98357
• Period of Performance: All work to be completed within 5 business days of contract award. Work shall be performed Monday through Friday between the hours of 7:00 AM to 1:00 PM, unless otherwise coordinated with the Unit Point of Contact.
• Unit Point of Contact: MKC Nick Wall, +1 (555) 000-0000

8. Testing & Acceptance
The contractor shall conduct operational testing upon completion and demonstrate proper system functionality to a USCG representative. Work will be considered complete and accepted upon successful demonstration and receipt of all deliverables.

Invoicing

It is now a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.

FAR Clauses

This order is subject to but is not limited to the following Federal Acquisition Regulations:

• 52.204-24, 52.204-26, 52.212-1, 52.212-3, 52.212-4, 52.212-5, 52.204-23, 52.204-25, 52.222-41, 52.222-42, 52.222-43, 52.237-2.