Flex Base for Cedar Creek and Richland Chambers

The Tarrant Regional Water District is seeking bids for the purchase and delivery of TXDOT Approved Flex Base Type II material to three specified locations—RC Dam, CC Dam, and Wetlands—under a not-to-exceed budget of $145,000. The contract requires consistent daily deliveries of 12 to 16 loads using Belly Dump Trucks only, with all hauling fees and surcharges included in the bid price. Work must be performed between mid-June and the end of August 2026 during operational hours of 7:00 AM to 5:00 PM, Monday through Thursday. The vendor must deliver material to the exact locations outlined in the purchase order and ensure compliance with all TXDOT specifications for Flex Base Type II. Payment is subject to availability of funds and will be made Net 30 days after invoice submission to [email hidden], with invoices containing the purchase order number and tax details where applicable. The vendor is required to submit a comprehensive set of certifications including a Non-Collusion Affidavit, Conflict of Interest Questionnaire, compliance with Texas sales tax laws, insurance confirmation, and a Vendor Utilization Form. Insurance requirements mandate minimum coverage of $1,000,000 in general and auto liability, workers’ compensation as required by law, and the District must be named as an additional insured with the insurer holding a minimum A-.VII A.M. Best rating. The District retains the right to inspect and accept goods upon delivery at the destination, with title and risk of loss transferring only after acceptance. Ownership of all delivered materials and related work products is assigned exclusively to the District. The contract permits termination for default or without cause, includes an indemnification clause, and prohibits assignment without prior written consent. Compliance with Texas Local Government Code Section 176 regarding conflicts of interest and prohibitions on alcohol, drugs, or firearms on site are mandatory. Delivery must conform to commercial packaging and labeling standards, including permanent markings with vendor and consignee details, container numbering, and placement of the packing slip. The award will be made based on a best-value trade-off analysis considering unit price, vendor qualifications, past performance, quality, delivery schedule, and alignment with the District’s special needs—not solely on lowest price. No UEI, CAGE code, or socioeconomic certifications are required, and the solicitation does not use federal clause numbering, relying instead on District-specific terms and conditions.