FORMAL REQUEST FOR PROPOSALS FOR PRINTING SERVICES

The Metropolitan Development and Housing Agency (MDHA), located in Nashville, Tennessee, has issued a Request for Proposal (RFP) seeking printing services to support its ongoing needs, including the production of calendars, newsletters, business cards, and other printing services. The contract is anticipated to have an initial term of one year, with options to renew up to a total of two years, subject to statutory limitations. While the total contract value and pricing remain unspecified, MDHA anticipates a trade-off award approach emphasizing technical qualifications and management capabilities over cost, with evaluation factors heavily weighted towards proposer qualifications, management approach, and staffing plans. Proposers must submit detailed work plans and schedules as part of their proposals, with performance expectations extending roughly from July 2026 to July 2027. Deliveries are FOB Destination with inside delivery requirements, and all inspection and acceptance will occur at MDHA’s designated location. This procurement, which may be federally funded, incorporates a series of contract clauses addressing rights, dispute resolution, termination, nondiscrimination, and data ownership, though many details remain as placeholders. Affirmative efforts are required to engage minority, women, small, and service-disabled veteran business enterprises in line with federal mandates. The contract requires proposer certifications, including a prohibition on participating in a boycott of Israel, but does not mandate specific socioeconomic certifications or reporting related to business size or status. Payment will be processed electronically via ACH upon electronic invoice submission, and the contract administration point of contact is the MDHA buyer. Special contractual provisions address organizational conflicts of interest, confidentiality, ethical conduct, and the possibility of piggybacking by other governmental entities. Proposal submissions are limited to 20 pages and must be delivered electronically through the designated agency portal by May 21, 2026. Packaging and marking requirements focus on appropriate labeling and delivery logistics without invoking military standards, and inspection criteria are based on compliance with contract terms and applicable laws.