Four Electric Cargo Vans with Custom Upfitting

The City of Pasadena Water and Power Department is soliciting sealed bids for the procurement of four brand new 2026 or 2027 model year all-electric cargo vans. These vehicles are intended to support field operations and the transport of electrical test equipment and tools. Technical specifications require a white exterior, dark grey or black interior, a maximum overall height of 83.6 inches, and a 148-inch wheelbase. Each vehicle must include three sets of keys and specific custom upfitting by Ultimaster, featuring a comprehensive array of driver-side components including shelving, bins, drawer units, and a Standard-Drop ProLift, as well as designated passenger-side components. The contract will be awarded to the lowest responsive and responsible bidder based on the total price submitted via the City's eProcurement Portal by September 30, 2026, at 2:00 pm. Bidders must provide a Unique Entity Identifier (UEI) and complete various certifications, including declarations of non-collusion and compliance with equal employment opportunity practices. The vendor is responsible for the safe delivery of vehicles between 7:30 a.m. and 3:00 p.m. Pacific Standard Time, Monday through Thursday, and must coordinate delivery 24 hours in advance. Administrative requirements include adherence to the City of Pasadena Purchase Order Terms and Conditions, potential compliance with prevailing wage laws, and the maintenance of required insurance policies. Invoicing must be processed through the City's Vendor Invoice Portal with payment terms set at 30 days. Additionally, the procurement incorporates supplemental FEMA terms and conditions, including Build America, Buy America Act requirements for applicable infrastructure materials, and mandates strict compliance with ADA accessibility standards and California safety orders.