Fuel Services for Air Support Unit

The City of Tucson Police Department’s Air Support Unit is soliciting proposals to establish a contract for the bulk delivery of aviation-grade Jet-A turbine fuel. This fuel is essential for maintaining continuous law enforcement aviation operations, and deliveries will be made directly into the unit’s on-site storage tanks located at the ASU hangar in Tucson, Arizona. The contract is structured with an initial one-year term and includes options for up to four additional one-year renewals. The contract emphasizes reliable, timely, and safe delivery under FOB Destination Freight Prepaid terms, with the contractor responsible for all transportation risks and costs until delivery and acceptance by the City. Evaluation of proposals will prioritize price, method of approach, and vendor qualifications and experience, suggesting a trade-off award process rather than lowest-price technically acceptable. Offerors must submit comprehensive proposals electronically through the City’s procurement portal by the specified deadline. Key contract requirements include maintaining commercial general liability insurance, compliance with federal and state laws (including immigration and ADA standards), submission of a heat safety plan, and documentation of insurance coverage prior to work commencement. Deliveries must be escorted by Air Support Unit personnel, with delivery timelines generally within seven business days of request. The City reserves the right to inspect and accept delivered fuel at the point of delivery based on conformity to contractual specifications. Price adjustments may be requested only during contract extension terms and are subject to City approval. Cooperative purchasing provisions require the contractor to offer identical pricing and terms to other public or nonprofit entities under relevant agreements. The contract also mandates maintenance and availability of financial records for auditing purposes for three years following contract expiration. Although the solicitation specifies an estimated annual volume of 50,000 gallons, no pricing or contract value figures are included, reflecting the solicitation stage prior to award.