Fuel Supply and Delivery Bid - DPW #25-03

NOTICE TO BIDDERS   DPW #25-03: FUEL   Notice is hereby given that bids for the below described supplies and materials will be publicly unsealed and read aloud, on May 06, 2025, at the meeting of the Board of Public Works and Safety in the Council Chambers of Columbus City Hall. The described goods shall be billed to and delivered to said City according to specifications provided in the bid package.   FUEL SPECS  
Furnish and deliver approximately 150,000 gallons unleaded gasoline; 30,000 gallons No. 2 diesel fuel; 10,000 gallons No. 1 diesel fuel; 110,000 gallons premium type diesel fuel or equivalent; and/or 110,000 gallons soy bio diesel fuel.
 
Awarded contract may be extended for a one-year period by mutual agreements of the parties.
  Bids will be accepted only through the electronic bidding system, Ion Wave Technologies.  All responses are due prior to the published closing date and time   No mailed, emailed, faxed, hand delivered or late responses will be accepted.  To register with Ion Wave, view current City of Columbus bid events, submit a bid, view bid tabulations or view plan holders, please visit https://columbusin.ionwave.net/.   All Bid Responses shall be properly and completely executed on the forms provided by the City in the Bid Event.  As required by Indiana State Board of Accounts, each bidder must submit with his bid the Non-Collusion Affidavit.   A bid bond or certified check in the amount of ten percent (10%) of the bid amount, and made payable to the City of Columbus, Indiana, is required with each Bid Response as guaranty that the terms of the bid will be carried out.  Bid Security should be submitted by uploading a clean digital copy to the Bid Response.  The apparent low bidder will be required to furnish the original bid bond to the City Clerk Treasurer’s Office in City Hall, within 72 hours of bid opening.   All bonds must be secured from a bonding company as listed in the current edition of the U.S. Treasury Department, Circular #570, and authorized to transact business in the State of Indiana.  The bid bond must include a power of attorney for the agent signing the bid bond.  The Board of Public Works and Safety reserves the right to reject any and all bids.   All contractors, subcontractors, and bidders for contracts with the City of Columbus shall be required to complete and submit a notarized Comprehensive Compliance Form (CCF) regarding requirements as to Affirmative Action, Disqualification of Contracts Dealing with the Government of Iran, a Drug Free Workplace, OSHA and IOSHA Regulations, and Employment Eligibility Verification.  The Comprehensive Compliance Form encompassing all of the provisions stated above will be available in the Bid Event and be required with each Bid Response.   If awarded the contract, said provisions in the CCF will be incorporated into the final contract.  Failure to submit the CCF will constitute a material defect in the bid.  In addition, a breach of a covenant in the CCF may be considered a material breach of any final contract.   No bidder may withdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Board of Public Works and Safety reserves the right to waive informalities and reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitations when it is not in the best interests of the governmental body as determined by the purchasing agency in accordance with I.C. 5-22-18-2.   The City of Columbus exclusively uses Ion Wave for the notification and dissemination of all solicitations.  The receipt of solicitations through any other means may result in the receipt of incomplete specifications and/or addendums, which could ultimately render the bid/proposal non-compliant.  The City of Columbus accepts no responsibility for the receipt and/or notification of solicitations through any other means.   For special accommodations needed by physically challenged individuals planning to attend the bid opening, please call 376-2570 or TDD 375-2720 at least forty-eight (48) hours prior to the meeting.