Fueling Infrastructure Equipment Replacement and Improvements

The City of Pasadena Department of Public Works, Building Systems and Fleet Management Division is soliciting competitive bids for the Fueling Infrastructure Equipment Replacement and Improvements project, solicitation number 2026-IFB-LM-0335. The project aims to modernize aging infrastructure to support a fleet of over 1,100 vehicles by replacing outdated equipment to improve reliability and capacity. The scope is divided into two independently awardable groups: Group One involves the removal and replacement of eight liquid fuel dispensers across the City Yards, Police Department, and Civil Defense sites using Gasboy Atlas X-Prime Twin 2-Product Dispensers or equals. Group Two requires the delivery and installation of two ANGI Encore NZ1 CNG dispensers or equals and the replacement of existing time-fill equipment with eleven dual-hose time-fill posts. All new equipment must be integrated into the City's EKOS Fuel Management System. Bids are due by October 14, 2026, via the City's eProcurement Portal, and the contract will be awarded to the lowest responsive and responsible bidder based on factors including material quality, bidder capability, financial resources, and past performance. The selected contractor must provide all labor, materials, permits, and commissioning, with delivery completed within 90 days of the purchase order. Key requirements include a five percent electronic bid bond, faithful performance and material and labor bonds, and compliance with State of California Prevailing Wages and CAL/OSHA safety standards for confined spaces. Additionally, bidders must submit a Unique Entity Identifier, a declaration of non-collusion, and relevant experience documentation. Invoicing is managed through the City's Vendor Invoice Portal, and final acceptance is contingent upon a City inspection and written notification.