This Solicitation opportunity from New York was posted on November 5, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Full-Service Warranty Maintenance of Elevators

Closed

2128393State & Local

Submission Closed12/10/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The contract involves the New York State Office of Mental Health and Mohawk Valley Psychiatric Center seeking a qualified contractor to provide comprehensive warranty maintenance services for elevators at the center located in Utica, NY. The procurement is conducted through an Invitation for Bid process, with a focus on establishing a five-year service agreement from February 1, 2026, through January 31, 2031. Bidders are required to review detailed program work plans, preventive maintenance schedules, and equipment lists outlined in the contract boilerplate, and submit their bids using a specified Excel Bid Quote Sheet. The process includes a mandatory site visit scheduled for November 18, 2025, with bid submissions due by December 10, 2025, and questions from bidders to be submitted by November 25, 2025. The contract emphasizes compliance with New York State prevailing wage rates, MWBE and SDVOB participation goals (16% and 6%, respectively), and adherence to procurement lobbying laws, with only designated contacts authorized for communication during the restricted period. The scope of work encompasses preventive maintenance, repairs, inspections, and documentation for elevator systems, with performance standards aligned with ASME safety codes and facility-specific requirements. The contractor must perform inspections at the site, utilizing independent elevator inspectors approved by the facility, and ensure all work meets safety and operational standards. Payment will be made based on fixed rates outlined in the bid sheets, with no escalation allowed, and the contract includes provisions for insurance, personnel screening, and compliance with state and federal regulations. The contractual documents also specify reporting obligations related to MWBE and SDVOB participation, certifications, and responsible entity disclosures, along with detailed procedures for invoicing, contract administration, and performance monitoring. Overall, the procurement aims to secure a reliable, compliant service provider capable of maintaining elevator safety and functionality over the contract term, with a strong emphasis on regulatory compliance, socioeconomic goals, and transparent bidding procedures.

General Info

Agency

New York → NYS Office of Mental Health

NAICS

812990 - All Other Personal Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

IFB OMH01-C202863-3650433 Full Service Warranty Maintenance of Elevators

51 pages · ifb

High

C202863 - Bid Quote Sheet for Elevator Maintenance Services

3 pages · other

Low

NYS Office of Mental Health Contract C202863 Full Service Warranty Maintenance of Elevators

80 pages · contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedNov 5

Solicitation

Response DeadlineDec 10

Deadline has passed

Submission Closed

12/10/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYS Office of Mental Health

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYS Office of Mental Health

Office AddressN/A

Contacts

Nate WiseCMS I

contact@example.gov

Full Description

The NYS Office of Mental Health and Mohawk Valley Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Full-Service Warranty Maintenance of Elevators at Mohawk Valley Psychiatric Center located at 1400 Noyes St., Utica, NY 13502 The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Tuesday, November 18, 2025, at 9:00 AM EST. Interested bidders are to sign in at the main entrance. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than November 17, 2025, by 3:00 PM ET. The Notice of Intent to Bid is due by November 14, 2025, by 3:00 PM ET. Questions from bidders attending the site visit are to be submitted by Tuesday, November 25, 2025, by 3:00 PM ET, per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on December 3, 2025. Bids are due no later than 3:00 PM EST on Wednesday, December 10, 2025, by 3:00 PM ET. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at: MBE – 16%; WBE – 14%. Service Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract. “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement” Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 16% Women Owned Sub-Contracting Goal: 14% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:12/10/2025 3:00 PM Contract term: 2/1/26 - 1/31/31 County(ies): Oneida Location: Mohawk Valley Psychiatric Center Business entities awarded an identical or substantially similar procurement contract within the past five years: Kone, inc.