Furnish and Deliver Fresh Poi to Various HIDOE Cafeterias

The contract requires the furnishing and delivery of fresh poi in four-ounce individual servings to school cafeterias across the islands of Hawaii, Maui, and Molokai under the Hawaii State Department of Education. Deliveries must adhere to strict food safety and packaging standards, including FDA-approved and food-grade materials, with each container clearly labeled with a “Best used by” or “Sell-by” date and each case marked with the manufacturer’s name, product code, packing date, origin, and weight. Poi must be maintained chilled throughout transport, free from sulfides or preservatives, and have a minimum seven-day shelf life from pack date. The contractor must implement FIFO inventory rotation, comply with USDA HACCP and CGMP guidelines, and ensure full traceability from origin to delivery. Deliveries occur at designated school cafeterias for Hawaii and Maui, and at dock or airport locations for Molokai, with the state retaining the right to inspect at any point including warehouses, transport vehicles, and delivery sites. This is a Lowest Price Technically Acceptable (LPTA) procurement, where award is determined solely by the lowest estimated total bid price per geographic group after confirming technical acceptability, with no weighting or preference given to non-price factors such as business size or local sourcing, despite a requirement to label products as “Hawaii-Grown.” Contractors must be registered with the State of Hawaii, possess a valid general excise tax license and tax clearance, and provide proof of compliance with the Hawaii Compliance Express system. All employees and subcontractors must meet licensure and quality standards, and subcontracting requires prior written state approval. The contractor is responsible for safeguarding confidential information, including student and financial data, with mandatory encryption, access controls, training, and certification of destruction upon contract completion. Proposals must be submitted electronically via HiePRO by the deadline and accompanied by original hard copies delivered to the state’s procurement office within five working days. All pricing data in the bid schedule is currently blank, with quantities listed as non-guaranteed estimates, meaning no contract value can be determined at this stage. The contract administrator is Anneliese Tanner, who oversees performance, dispute resolution, and payment processing, with payments expected within 30 days per state law.