Furnish and Deliver Fresh Poi to Various HIDOE Cafeterias

The contract requires the furnishing and delivery of fresh poi to school cafeterias across the islands of Hawaii, Maui, and Molokai, with deliveries scheduled Monday through Friday by 2:00 p.m., excluding holidays, and must be completed within ten working days of order receipt. All poi must be made solely from taro and water, with no preservatives, sulfides, or additives, and must maintain a minimum shelf life of seven usable days from pack date. Packaging must be FDA-approved, clearly labeled with manufacturer details, product code, pack date, origin, and either a best-used-by or sell-by date, and must support traceability back to the point of harvest. Each case must not exceed 50 pounds, and all products must be transported and stored at or below 40°F using refrigerated vehicles compliant with Hawaii food safety rules. Bar codes (UPC or GTIN) are required, and pricing details are to be submitted by offerors via Exhibit A and B, with the award determined solely on the lowest technically acceptable bid under an LPTA methodology. The contract period runs through June 30, 2027, with an option for two additional one-year extensions by mutual agreement. All bidders must be Hawaii-based manufacturers or authorized distributors with a permanent wholesale or retail presence in the state, and must demonstrate compliance with state and federal food safety regulations, including HACCP and cGMP. The contractor must possess a valid Certificate of Good Standing, tax clearance certificates, and a current food establishment permit, and may optionally claim Hawaii product preference by certifying that at least 51% of the agricultural content is Hawaii-grown taro. Subcontracting or assignment is prohibited without prior written approval, and all personnel must be fully qualified and insured. Deliveries to Molokai are made to the dock or airport, with the State handling onward transport, while deliveries to Hawaii and Maui are made directly to school cafeterias. Invoices must be original and reference the solicitation number, and payment is governed by Hawaii law requiring settlement within 30 calendar days. Proposals must be submitted electronically via the Hawaii eProcurement System by 4:30 p.m. HST on September 15, 2026, with hard copies mailed within five working days after the deadline.