Furnish, Deliver and Install Eaton 9PX UPS System for HIDOE

The Hawaii State Department of Education is soliciting bids to furnish, deliver, and install Eaton 9PX Series Uninterruptible Power Supply Systems across the state, with specific quantities allocated for Oahu and the Neighbor Islands. The solicitation, identified as IFB D26-128, requires offerors to be authorized distributors of the Eaton 9PX system with at least two years of relevant experience, and mandates that all items listed in the procurement be bid on in full—failure to comply disqualifies the proposal. Bids must be submitted electronically via the HiePRO portal by July 8, 2026, at 4:30 p.m. HST, with hard copies delivered to the Department's procurement office within five working days thereafter. The award will go to the lowest responsive and responsible bidder meeting all pass/fail criteria, including legal registration, vendor compliance, and adherence to state and federal regulations. All equipment must be new, of first quality, and meet the latest applicable electrical, fire, and safety codes. Installation must be performed by experienced, qualified personnel, and the contractor must maintain liability and property damage insurance throughout the contract term. The contractor must designate a Hawaii-based point of contact available during regular business hours, comply with all state and federal laws including FERPA and nondiscrimination statutes, and submit documentation verifying authorized distributor status, vendor compliance through Hawaii Compliance Express, a Certificate of Good Standing, and both state and federal Tax Clearance Certificates for final payment. Invoicing requires original submissions with exact product descriptions and price list numbers, and payment is contingent upon available funds and formal allotment. The State retains audit rights and the ability to inspect and reject nonconforming equipment, with replacement required within 30 days and loaner units provided during delays. No oral modifications are permitted, and all changes must be issued in writing by the Agency Procurement Officer, who may also adjust delivery schedules or costs equitably. The contractor must retain all records for three years after final payment, and is strictly liable for indemnifying the State against claims arising from performance. Any employee, agent, or subcontractor with a felony or assault conviction must be reported, and no entity listed on SAM exclusions is eligible. The contract is governed by Hawaii law, with disputes to be resolved in Honolulu courts, and all terms are binding without alteration or deviation.