Furniture Purchase & Installation - Building 22026, AAFB, GU

NOTE: FAR 52.232-18- Availability of funds applies to this solicitation. Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor received notice of such availability, to be confirmed in writing by the Contracting Officer. --- ALL CORRESPONDENCE & SUBMISSIONS RELATED TO THIS SOLICITATION MUST BE SUBMITTED TO AUDREYA J.P. TAITANO AT AUDREYA.TAITANO.1@US.AF.MIL. --- This requirement is posted as a follow-on to pre-solicitation notice F1C3432263A001_FURNITURE_PURCHASE_INSTALL_TAITANO, posted 24 September 2012. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation, F1C344263A001, is being issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-55. The NAICS code is 337211 and the small business size standard is 500 employees. This requirement for furniture purchase, shipment and installation is being solicited on an unrestricted basis as FULL & OPEN COMPETITION. The following commercial item is requested in this solicitation: PHASE 1 --- Provision of all personnel, vehicles, equipment, tools, materials, supervision, items and services necessary to perform the purchase, shipping, design and installation of office furniture for Building 22026, Andersen Air Force Base, Guam in accordance with the Statement of Work, drawings and specifications attached herein. Phase 1 installation shall commence Monday, 21 January 2013, but no earlier. Reference ATTACHMENT B - F1C342263A001_ELINs for item descriptions and quantities. CLIN 0001: Force Support Squadron (FSS) - Manpower CLIN 0002: Force Support Squadron (FSS) - MPS CLIN 0003: Force Support Squadron (FSS) - Store Front CLIN 0004: Comptroller Squadron (CPTS) PHASE 2 --- OPTION ITEMS --- Provision of all personnel, vehicles, equipment, tools, materials, supervision, items and services necessary to perform the purchase, shipping, design and installation of office furniture for Building 22026, Andersen Air Force Base, Guam in accordance with the Statement of Work, drawings and specifications attached herein. Phase 2 installation start date will be determined by the exercise of CLIN 0005 (Option Item 1) and CLIN 0006 (Option Item 2). Reference ATTACHMENT B - F1C342263A001_ELINs for item descriptions and quantities. CLIN 0005 - Option Item 1: Contracting Squadron (CONS) CLIN 0006 - Option Item 2: Force Support Squadron (FSS) - AFRC *The Government has 120 days from the date of award to exercise CLIN 0005, OPTION ITEM 1 and CLIN 0006, OPTION ITEM 2. OFFER SHALL INCLUDE: See Basis of Award for further details. - Quotation (complete Attachment_B_F1C344263A001_ELINs) - Company Experience Information (complete Attachment_E1_Company_Experience_Information_Form) - Project schedule - Basis of Design to include product literature, catalog cuts, etc. - Past Performance Questionnaires (See Attachment_E2_Past_Performance_Questionnaire) ATTACHMENTS: - Attachment_A_F1C344263A001_SOW (Revised as of 30 October 2012) - Attachment_B_ F1C344263A001_ELINs (Revised as of 08 November 2012) - Attachment_C1_DRAWING_AREA_1_FSS (Revised as of 30 October 2012) - Attachment_C2_DRAWING_AREA_2_FSS (Revised as of 30 October 2012) - Attachment_C3_DRAWING_AREA_3_FSS (Revised as of 30 October 2012) - Attachment_C4_DRAWING_AREA_4_CONS (Revised as of 20 November 2012) - Attachment_C5_DRAWING_AREA_5_CPTS (Revised as of 30 October 2012) - Attachment_D1_DWG_DRAWING_1of2 - Attachment_D2_DWG_DRAWING_2of 2 - Attachment_E1_COMPANY_EXPERIENCE_INFORMATION_FORM - Attachment_E2_PAST_PERFORMANCE_QUESTIONNAIRE_FORM - Attachment_F_ELECTRICAL_COMM_DATA Place of contract performance is Building 22026, Andersen AFB, Yigo, Guam 96929. BASIS OF AWARD: Quotes will be evaluated and award will be made to the offeror whose proposal is determined to be the lowest price technically acceptable (LPTA). FACTOR 1: TECHNICAL CAPABILITY In order to be considered for award, the offeror's proposal must be rated as acceptable. To be determined technically acceptable, the offeror must provide the requested products and/or services in accoradnce with the specifications outlined in the soliciation and all information and/or requirements listed. Failure to submit any of the listed requirements will result in the offeror's proposal being determined technically unacceptable. The standard is met when: 1) Company Experience Information - Offeror shall list experience for which Past Performance Questionnaires are submitted for work performed within the past five (5) years as measured from the date proposals are due. The offeror's contractor experience will be evaluated based upon the demonstrated experience furniture purchase, delivery and installation. To show company experience, offerors will need to submit a minimum of three (3) and maximum of five (5) relevant contracts in acordance with Attachment E1, Company Experience Information Form. Projects submitted in excess of the maximum five (5) allowed or beyond the five-year period will not be considered. 2) Project Schedule - Offerors must create a Project Schedule that details down to two (2) levels the activities that are to be performed and timelines for completion. Level 1 must define the Contract Line Item Number (CLIN) and Subcontract Line Item Number (SLIN), and level 2 must detail the tasks to be performed in support of the CLIN and SLIN. Offerors must provide two timelines - one to reflect a regular shipping schedule and one to reflect an expedited shipping schedule. 3) Basis of Design - to include product literature, catalog cuts, etc. FACTOR 2: PAST PERFORMANCE Attachment E2, Past Performance Questionnaire (PPQ), included in the solicitation is provided for the offeror or its team members to submit to the client for each project over the last five years that the offeror includes in its proposal for Factor 1, Company Experience Information. Past performance beyond the five-year period as stated, will not be considered. - Questionnaires submitted under Past Performance must be for work performed within the past five (5) years (measured from the date proposals are due). Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs are to be emailed directly to the Government point of contact Audreya J.P. Taitano via email at Audreya.Taitano.1@us.af.mil, not submitted via the offeror. In order for the client evaluation to be considered, the PPQs must be received no later than 1630hours, 26 November 2012, Eastern Standard Time. - Include with your proposal submission a copy of the PPQ cover sheet, which contains the point of contact information for each client questionnaire. Also include performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms for performance recognition. - In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror's proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror. - While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror. Each offer will be evaluated to determine the degree to which past performance evaluations and all other past performance information reviewed by the Government reflect a trend of satisfactory performance considering a pattern of successful completion of tasks; pattern of deliverables that are timely and of good quality; pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); tasks that are identical to, similar to, or related to the task at hand; and a respect for stewardship of Government funds. FACTOR 3: PRICE Only price proposals submitted by offerors whose technical proposals are determined to be technically acceptable will be considered for evaluation. Award will be made to the lowest price, technically acceptable, responsible offeror. Offeror shall provide pricing for each Contract Line Item Number (CLIN) and Sub Contract Line Item Number (Sub CLIN) in accordance with Attachment B (Exhibit Line Item Numbers). The Government will evaluate price based on the total price. a. Total price consists of the basic requirements and all option items. Information requested for the pricing proposal is requried and will be used to ensure that the offeror understands the complexity of the contract requirements and that the contract contains balanced CLINs. b. The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in the solicitation. In accordance with FAR 52.217-5, evaluation of options will not obligate the Government to exercise the option(s). c. Analysis will be performed to ensure a fair, reasonable and realistic pricing through the use of techniques that may include: (i) Comparison of proposed prices received in response to the RFP. (ii) Comparison of proposed prices with the IGCE. (iii) Comparison of proposed prices with available historical information. (iv) Comparison of market survey results. --- The following provisions and clauses apply to this acquisition: The provisions at FAR 52.212-1, Instructions to Offerors--Commercial Items; FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items. The clauses at FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items; FAR 52.219-6 Notice of Total Small Business Set-Aside; FAR 52.204-99, System for Award Management Registration; FAR 52.232-99 (Deviation) Providing Accelerated Payments to Small Business Subcontractors. Specifically, the following clauses cited are applicable to this solicitation: FAR 52.222-26, Equal Opportunity; FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense acquisitions of commercial items; DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. DFARS 252.225-7001, Buy American Act and Balance of Payment Program; DFARS 252.211-7003, Item Identification and Valuation; This requirement includes option items, OPTION ITEM 1 (CLIN 0005) listed and OPTION ITEM 2 (CLIN 0006) listed above under Phase 2. The following provision applies: FAR 52.217-5, Evaluation of Options. The Government reserves the right to award on a multiple award or an all or none basis. Firms must be registered in the System for Award Management at www.sam.gov. Send quotes to Audreya J.P. Taitano at Audreya.Taitano.1@us.af.mil. Oral Quotes will not be accepted. Responses to this RFQ must be received via e-mail no later than Monday, November 26, 2012, 4:30pm, Eastern Standard Time (DEADLINE EXTENDED FROM 20 NOVEMBER 2012). SITE VISIT: A site visit will be conducted Friday, 19 October 2012 at 0930 hours, Guam time. Any requests for base access must be submitted via email to Audreya J.P. Taitano at Audreya.Taitano@ang.af.mil AND Audreya.Taitano.1@us.af.mil no later than Wednesday, 17 October 2012, 1630 hours, Guam time. No more than two (2) representatives per company allowed for this site visit. FOLLOW-UP SITE VISIT NO. 1: A follow-up site visit will be conducted Wednesday, 31 October 2012 at 0930 hrs, Guam time. Any requests for base access must be submitted via email to Audreya J.P. Taitano at Audreya.Taitano.1@us.af.mil no later than Monday, 29 October 2012 at 1630 hrs, Guam time. No more than two (2) representatives per company allowed for this site visit. FOLLOW-UP SITE VISIT NO. 2: A follow-up site visit will be conducted Tuesday, 13 November 2012 at 0930 hrs, Guam time. Any requests for base access must be submitted via email to Audreya J.P. Taitano at Audreya.Taitano.1@us.af.mil no later than Friday, 09 November 2012 at 1630 hrs, Guam time. No more than two (2) representatives per company allowed for this site visit. RFI DEADLINE: Any requests for information (RFI) shall be submitted to Audreya J.P. Taitano at Audreya.Taitano.1@us.af.mil no later than Wednesday, 14 November 2012 at 1630 hrs, Guam time. Any RFIs submitted after this deadline will not be entertained. It is the responsibility of the offeror to monitor FBO for all government notices and amendments. EXTENSION OF PROPOSAL SUBMISSION DEADLINE: All quotations for this requirement must be received no later than Monday, 26 November 2012 at 1630 hrs, Eastern Standard Time. Quotations must be sent to Audreya J.P. Taitano at Audreya.Taitano.1@us.af.mil. Any and all acknowledgements of receipt of offers will be sent out by Tuesday, 27 November 2012 at 1630hrs, Guam time. REVISED SOLICITATION DOCUMENTS: Please review the revised attachment documents.