FY2026 C2 Project for New Albany Floyd County Public Library

The New Albany-Floyd County Public Library (the Applicant) is seeking proposals for a project to supply network equipment at its eligible locations. Bidders are advised that this project will be contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The Applicant seeks an agreement that allows it to work with the selected vendor to adjust quantities and/or scale back or cancel the project entirely as needed based upon funding availability and/or the best interests of the Applicant. . PROJECT SCOPE The Applicant seeks eligible equipment as outlined in Appendix A in the RFP. Equipment shall be new, factory-sealed equipment. This equipment will be integrated into the existing equipment, but installation is not required. The Applicant requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices). . QUESTIONS/SITE VISITS No informational meetings or site visits will be scheduled. Any questions related to the technical aspects of this document should be directed to Melissa Foster, Executive Director, mafoster@nafclibrary.org, and David Neel, IT Staff at david@neel.com, no later than 2pm EST on March 11, 2026. All correspondence and bids must reference FCC Form 470 number 260023465 and include Charity Hawkins, Consultant, at charity@adtecerate.com. If applicable, answers to any written questions or any additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. . Bids should be e-mailed to Melissa Foster, Executive Director, mafoster@nafclibrary.org, and David Neel, IT Staff at david@neel.com, no later than 4pm EST on March 25, 2026. All correspondence and bids must reference FCC Form 470 number 260023465 and include Charity Hawkins, Consultant, at charity@adtecerate.com.
Requested services (6 line items): - Category 2 — Internal Connections — Firewall Service, Components, And Necessary Software And Licenses - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Firewall Service And Components - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points
State/local procurement requirements: Proposals must be prepared with specificity with regard to the equipment and/or services listed herein. Bids merely listing a general menu of equipment and/or services available from a vendor, bids appearing to be automatically generated without specificity in relation to the requirements of this RFP, and bids missing substantial information but inviting the applicant to contact the bidder to refine the bid and/or discuss specifics will not be considered valid bid responses and will be disqualified from consideration. This includes any SPAM and/or robotic responses. For more information, please review the USAC E-Rate News Brief of February 15, 2024. . We will consider multi-year contracts with or without voluntary extensions. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. All bidders are encouraged to: 1. Read and follow the RFP carefully. 2. Adhere to the FCC E-Rate rules.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260023465/130548/21245132-USAC_FCC_FORM_470_APPLICATION_260023465_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260023465/130548/21244608-FY2026%20C2%20RFP%20for%20New%20Albany%20Floyd%20County%20Public%20Library.docx