FY2026 Enterprise Agreement for Fayette County School Corporation

Fayette County School Corporation is seeking proposals for enterprise licensing for existing Cisco/Meraki equipment. The district is migrating from a Co-Term license model to a new EA (Enterprise Agreement) license, or equivalent, and intends to begin services upon the execution of the contract; however, the EA contract and payment options should also align with the E-Rate terms beginning July 1, 2026, through June 30, 2031, if voluntary extensions are executed. The district is also seeking proposals for a project to supply and network equipment at its eligible locations. The project scope for the enterprise licensing and the category two equipment are described in the RFP. Bidders are advised that there is not installation with this project and this project is contingent upon the successful obtaining of Category 2 E-Rate funding, and the contract agreement between the district and the successful bidder must recognize that contingency. The district seeks an agreement that allows it to work with the selected vendor to adjust quantities and/or scale back or cancel the project entirely as needed based upon funding availability and/or the best interests of the district. Fayette County School Corporation requires that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices).
Fayette County School Corporation seeks a 3-year Enterprise Agreement licensing for all equipment listed in the RFP. We will consider contracts with TWO, one-year voluntary extensions. We are requesting quotes for Enterprise Agreement licensing for the Cisco and Meraki equipment listed on the RFP. Please read the details on the RFP related to the request for separate bid options for the available Enterprise Agreement licensing tiers, Essentials licensing tiers, Advantage licensing tiers, and a mix of Essentials and Advantage licensing tiers. The district is seeking bidders to use their expertise to bid appropriate options. . No informational meetings or site visits will be scheduled. Any questions related to the technical aspects of this document should be emailed to Terry Miller, Director of Technology and Information Systems, and David Way, Network Coordinator, at erate@fayette.k12.in.us. Email correspondence must reference 470 number 260022241 and include Charity Hawkins, Consultant, at charity@adtecerate.com. If applicable, additional information, revisions, or clarifications to the RFP will be provided in the form of an addendum to be posted with the FCC Form 470 on the Universal Service (E-Rate) website. It is the sole responsibility of the Service Provider to check for any addenda that may be issued. . Proposal Delivery Notice is hereby given that the Board of School Trustees of the Fayette County School Corporation, in Connersville, IN will receive sealed bids at the Fayette County School Corporation Administration Office, 1401 Spartan Drive, Connersville, IN 47331, until NOON EST, on April 1, 2026, at which time the bids will be publicly opened and read aloud. Envelopes containing bids shall be plainly marked Bids for Enterprise Agreement and Internal Connections Upgrade. Bids received after the designated time will be returned unopened. Please reference Form Number 260022241 on all correspondence. . Bidders must submit a hard copy of their bid and any required forms, AND an electronic version of the bid response (including any required forms) on a USB flash drive in a sealed envelope, with their firms name and address clearly indicated on the envelope. Note that FAXED or EMAILED bids are not acceptable and will be rejected as non-responsive. Bids are to be addressed as follows: Fayette County School Corporation Administration Office, 1401 Spartan Drive, Connersville, IN 47331, Attn: Terry Miller. . The Board of School Trustees of the Fayette County School Corporation reserves the right to reject any and all bids, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or rebid. Bids may not be withdrawn during the sixty (60) day period immediately following the date of receipt of the bids without the consent of the Fayette County School Corporation.
Requested services (18 line items): - Category 2 — Internal Connections — Switches And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Switches - Category 2 — Basic Maintenance Of Internal Connections — Wireless Access Points - Category 2 — Basic Maintenance Of Internal Connections — Cabling - Category 2 — Internal Connections — Wireless Access Points And Necessary Software And Licenses - Category 2 — Basic Maintenance Of Internal Connections — Antennas, Connectors, And Related Components - Category 2 — Internal Connections — Cabling - Category 2 — Internal Connections — Antennas, Connectors, And Related Components
State/local procurement requirements: Your response must include the following information: 1. Line-item pricing for each item listed above. Any discounts applied to your proposal must be reflected at the line-item level. The cover page should be titled Bids for Enterprise Agreement and Internal Connections Upgrade and include the company name, the main contacts name, the contact email address and contact phone number. Page one of your bid must include a summary page with the following titles and total cost for each bid, if applicable. 1a. Enterprise Agreement Contract for Essential Licensing Bid with total cost 1b. Enterprise Agreement Contract for Advantage Licensing Bid with total cost 1c. Enterprise Agreement Contract for Essential/Advantage Mixed Licensing Bid with total cost 1d. Internal Connections Bid with total cost 2. In the case of proposed equivalent products, a thorough technical description of how each product from the manufacturer being bid meets each of the required functionalities of the product listed below. 3. Information outlining your companys certifications and connections regarding the manufacturers equipment being bid, and the length of time your company has provided equipment from the manufacturer being bid. 4. Three (3) reference sites where your company has provided similar equipment, including business name, contact name and contact information. It is preferable that at least one reference should be for a school corporation or library system within 90 miles of the district. In addition, a brief description of services rendered for the reference should be included. 5. Your E-Rate SPIN Number. (You must have a current SPAC form on file with USAC.) 6. A ready-to-execute contract which includes the proposal requirements, and the E-Rate contingencies outlined herein. 7. Line-item pricing for each item listed above. Any discounts applied to your proposal must be reflected at the line-item level. The cover page should be titled Bids for Enterprise Agreement and Internal Connections Upgrade and include the company name, the main contacts name, the contact email address and contact phone number. Page one of your bid must include a summary page with the following titles and total cost for each bid, if applicable. 7a. Enterprise Agreement Contract for Essential Licensing Bid with total cost 7b. Enterprise Agreement Contract for Advantage Licensing Bid with total cost 7c. Enterprise Agreement Contract for Essential/Advantage Mixed Licensing Bid with total cost 7d. Internal Connections Bid with total cost . We will consider multi-year contracts with or without voluntary extensions. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts when applicable. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. Each line item on proposal should clearly list Quantity, Manufacturer, Part Number, Description, Unit Price, and Extended Price. Proposals MUST separate eligible and ineligible services by line item for all services to which service provider responds. No proposal can be submitted that includes equipment or components for equipment from companies deemed to provide a national security risk as defined by FCC Order 19-121. All bidders are encouraged to: 1. Read and follow the RFP carefully. 2. Adhere to the FCC E-Rate rules.
Reference documents (Form 470 / RFP): https://publicdata.usac.org/EPC/Prd/Form470/260022241/130588/21245519-USAC_FCC_FORM_470_APPLICATION_260022241_CERTIFIED.pdf, https://publicdata.usac.org/EPC/Prd/Form470/260022241/130588/21245411-FY2026%20RFP%20Enterprise%20Agreement%20and%20Internal%20Connections%20Fayette%20County%20Sch%20Corp.docx