FY25 ADMN Catering

The Massachusetts State 911 Department is soliciting qualified catering service providers to support meetings and events at multiple department locations across Massachusetts, including Middleborough, Milford, Middleton, and Springfield. The contract, titled "FY25 ADMN Catering" with solicitation number BD-25-1044-EPS90-ADMN-108485, was posted on November 13, 2024, with a response deadline extending through November 1, 2028. The procurement is structured as an ongoing rate contract with no guaranteed volume or maximum obligation, estimated at approximately $25,000 annually based on roughly a dozen events each year. Vendors are invited to submit proposals that detail their capability to serve one or more locations, provide diverse catering options including specialized menus (vegetarian, vegan, gluten-free, kosher), and offer competitive pricing. Service deliverables encompass food preparation, delivery, setup, cleanup, and providing necessary dining supplies. Contracting requirements include standard Commonwealth of Massachusetts provisions, such as execution and authority protocols outlined in the Contractor Authorized Signatory Listing, confidentiality and record retention mandates, and compliance with prompt payment discount policies encouraging early payments. Billing and payment are managed via the state’s electronic funds transfer system integrated with the Massachusetts Management and Accounting Reporting System (MMARS). The contract performance period is set from December 1, 2024, through November 30, 2028. Evaluation of bids is based on best value criteria, considering the vendor's ability to serve required locations, menu variety, service capability, and pricing as presented in submitted menus, though no formal numeric scoring or weighting schema is specified. Contract administration is overseen by a designated contract manager, and acceptance of services is governed by the Commonwealth’s quality and procurement standards, including compliance with applicable regulations and executive orders promoting environmental sustainability in procurement.