This Combined Synopsis/Solicitation opportunity from Department Of Justice was posted on March 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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FY26 FCI Gilmer Freezer & Cooler Repair Parts

Closed

15B11926Q00000007Federal

Submission Closed03/20/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 423740

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21 days ago

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in 2 days

AI Contract Overview

This contract solicitation, identified as 15B11926Q00000007, is for the procurement of freezer and cooler repair parts for FY26 at the FCI Gilmer facility in Glenville, West Virginia. It is a Total Small Business Set-Aside under NAICS code 423740, with the Department of Justice overseeing the contracting process. Bidders must ensure compliance with the exact specifications, measurements, and components as detailed in the solicitation. All offers must be submitted by 4:00 p.m. on March 20, 2026, via email to the designated contracting officer, Jessica Hutchison, with required documentation including a completed Standard Form 1449 and current registrations in the System for Award Management. Award decisions will be made on a line-item basis to responsible vendors offering the best value, with past performance given significant weight alongside pricing. Offers must meet delivery, quantity, packaging, and invoicing requirements, as failure to comply may impact future contracting opportunities within the Bureau of Prisons. Faxed or hand-delivered quotes are not accepted, and late submissions will be processed under the applicable federal regulations. For questions, contacts are provided for both Jessica Hutchison and Melissa Johnston.

General Info

Procurement of freezer and cooler repair parts for FCI Gilmer, small business set-aside.

Agency

Department Of Justice → Fci Gilmer

Contract Value

$36,902.15

NAICS

423740 - Refrigeration Equipment and Supplies Merchant Wholesalers

Place of Performance

Glenville, WV, 26351, USA

Set-Aside

SBA

Awardee

K5 DEFENSE LLC

Award Issued Date

04/01/2026, 12:00:00 AM UTC

Documents

RFQ 15B11926Q00000007 Freezer & Cooler Repair Parts

1 page · rfq

High

RFQ 15B11926Q00000007 Freezer & Cooler Repair Parts

39 pages · rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 11

Combined Synopsis

Response DeadlineMar 20

Deadline has passed

Submission Closed

03/20/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Justice → Fci Gilmer

Contacts2 people available

OfficeGLENVILLE, WV, 26351, USA

Organization / AgencyDepartment Of Justice → Fci Gilmer

Office AddressGLENVILLE, WV, 26351, USA

Contacts

Jessica Hutchison

contact@example.gov

Melissa Johnston

contact@example.gov

Full Description

RE: 15B11926Q00000007

Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Freezer & Cooler Repair Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., March 20, 2026.

The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.

Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.

The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.

Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).

Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.

Sincerely,

Jessica Hutchison
Contracting Officer