D2. SCOPE OF SERVICES D2.1 The Work to be done under the Contract shall consist of the Collection and Delivery of Garbage, Recyclables, Yard Waste, Surplus Waste, Extra Work and Additional Work Outside the Area, in the applicable Area, for entities entitled to such services as governed by the Solid Waste By-law to the Designated Facilities for the period from February 1, 2027 until January 31, 2032, with the option of two (2) mutually agreed upon one (1 ) year extensions. D2.1.1 The City may negotiate the extension option with the Contractor within twenty-four (24) months prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations. D2.1.2 Changes resulting from such negotiations shall become effective on February 1st, 2032, of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator. D2.1.3 Proponents are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised. D2.2 The Contractor acknowledges that the City, in its sole discretion, may commence providing City residents services for the Collection and delivery of Residential Food Waste materials from Residential Properties to the Designated Facility during the Term. D2.3 Subject to D2.2, the City may undertake negotiations with the Contractor to add Residential Food Waste Collection as an additional scope of Services to the Work of this Contract a minimum of one (1) year prior to the anticipated start date for the additional services. The City may also elect to publicly tender the Residential Food Waste Collection, at its sole discretion. D2.4 Subject to D2.2, if the City elects to undertake negotiations with the Contractor to add Residential Food Waste Collection to this Contract, the detail and scope of work would be mutually agreed to in writing, pursuant to the Change in Work section of this Contract, between the parties (including any changes to the Contract Price for the addition of the Residential Food Waste collection service). The City considers the following parameters to be a necessary Change of Work order to this Contract: D2.4.1 The Residential Food Waste material shall be Collected by the Contractor from a type of Collection Container that has been approved for such use by the Contract Administrator and is supplied by the City. Collection Containers for Residential Food Waste material will have design features to allow mechanical lifting and loading (North America Standards). D2.4.2 Collection of Residential Food Waste material would be undertaken in the same Area/dwellings as awarded to the Contractor, shall occur on designated Collection Days directed by the Contract Administrator, and such Residential Food Waste Collection will be undertaken from the same Service Points as for Garbage. D2.5 The major components of the Work are as follows: (a) Collection is divided into two (2) Areas: Area One and Area Two, as shown on drawing SWS-2025-01; (b) Collection of Solid Waste by the Contractor shall be done: (i) utilizing and engaging manual Collection of Yard Waste and Surplus Waste in the applicable Area; (ii) utilizing and engaging Automated Collection and/or Semi-Automated Collection of all Garbage and Recyclables in the applicable Area. (c) delivering all Materials to the Designated Facilities; (d) following the defined volumes in the Solid Waste Bylaw 30-2025, or as mutually agreed to by each party where a: (i) Residential Property is provided weekly collection of 240 litres of garbage and 240 litres of recycling collection in an Eligible Container, provided by the City; (ii) Residential Property may upgrade their weekly collection service to a maximum of 600 litres of garbage collection and 600 litres of recycling collection, in Eligible Containers provided by the City; (iii) Commercial Property, upon application and approval is provided weekly collection of 240 litres of garbage and 240 litres of recycling collection in an Eligible Container, provided by the City; (iv) Commercial Property, upon application and approval may upgrade their weekly collection service to a maximum of 600 litres of garbage collection and 600 litres of recycling collection, in Eligible Containers provided by the City; (v) Commercial property, occupied by the City, may receive weekly collection service as required by the site, in Eligible Containers provided by the City; (vi) Commercial property, that requires over 600 litres of service and is unable to have service provided by way of bin, may upon approval, be provided weekly collection service to a maximum of 3,000 litres of garbage collection and 3,000 litres of recycling collection, in Eligible Containers provided by the City; (vii) Multi-Unit Property is provided weekly collection of 120 litres of garbage and 120 litres of recycling collection per Dwelling Unit in an Eligible Container provided by the City; (viii) Multi-Unit Property may apply for an increase or decrease in service, if satisfactory to the City. Upon application and approval, Multi-Unit Properties may upgrade their weekly collection service to a maximum of 240 litres of garbage collection and 240 litres of recycling collection per Dwelling Unit, in Eligible Containers provided by the City. Additional collection services above the maximum may be approved by the Director at their discretion. D2.6 The Contractor does not have an exclusive right to perform the Work in the Area, and this Contract is not a guarantee of exclusivity. D2.7 Notwithstanding D2.1, the type and quantity of Work to be performed under this Contract is subject to annual approval of monies therefore in a budget by Council. Proponents are advised that monies have been approved for work up to and including December 31, 2025. D2.7.1 In the event that Council does not approve the annual budget for any year during this Contract, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made against the City for damages of any kind resulting from the termination, including, but not limited to, on the ground of loss of anticipated profit on Work. D2.8 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
