GAS Bulk Tank and POD Lease

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, in conjunction with Part 13.5 as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The RFQ number is N42158-23-Q-S034. This solicitation documents and incorporates provisions and clauses in effect through FAC 2021-04 effective 19 Jan 2021, and DFARS Change Notice 20210115. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far and https://www.acquisition.gov/dfars. The NAICS Code is 532490 and the Small Business Standard is $40M. The Product Service Code is W099. The proposed contract action is for commercial supplies for which the Government intends to solicit and negotiate a single source, Linde Gas & Equipment. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This Notice of Intent is NOT a request for competitive proposals. However, all bids, proposals or quotations received by the closing response date may be considered by the Government. A determination by the Government not to compete with the proposed contract based upon responses to this Notice is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement. QUESTIONS: Offerors may submit their questions regarding clarification of solicitation requirements to Jeremy Weible by email at contact@example.gov no later than 0900 AM EST on 24 APRIL 2023. Any questions received after this deadline may not be answered. Period of Performance (POP): 27 June 2023 - 26 June 2024 6 Month Option (FAR 52.217-9): 27 June 2023 - 26 December 2023 Table 1 - CLIN Structure and Pricing ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE TOTAL CLIN 0001 Leasing of Argon Bulk Tank - One Year Lease of POD Filling Station for ARGON GAS IAW the statement of work. 12 MO CLIN 0002 Leasing of CO2 Bulk Tank - One Year Lease of POD Filling Station for ARGON GAS IAW the statement of work. 12 MO CLIN 0003 Leasing of 30 GAS PODs - One Year Lease of 30 Dual Argon/CO2 Gas PODs IAW the statement of work. 12 MO CLIN 0004 One Year POD Service of Argon Gas IAW the statement of work. 450,000 CF CLIN 0005 One Year POD Service of CO2 Gas IAW the statement of work. 20,000 LBS TOTAL PRICE This announcement will close on 13 May 2023 at 0900 AM Eastern Standard Time. Shipping term shall be FOB Destination; therefore, quote SHALL include shipping cost. System for Award Management (SAM). Quoting vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://sam.gov/. To be considered for this opportunity, all quotes shall be submitted in either Microsoft Word, Excel spreadsheet or Adobe PDF. Quote must include price(s), FOB Destination, a point of contact, name and phone number, business size, and payment terms. Quote must include signed vendor certification (See section 3 of attached Addendum to FAR 52.212-1. The Government will award a contract resulting from this RFQ to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Each quote must clearly indicate the capability of the vendor to meet all specifications and requirements in the SOW. Responses to this solicitation are due by 0900 AM Eastern Standard Time on 13 May 2023. Email quotes to contact@example.gov. Quotes shall be valid for sixty (60) days (at minimum). The following FAR provisions and clauses are applicable to this procurement (supplementary provisions and clauses may be added prior to award): 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services NOV 2021 52.212-3 Offeror Representation and Certifications'Commercial Items (DEC 2022) DEC 2022 (Added in Full Text as Attachment 3) 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services NOV 2021 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services OCT 2022 STATEMENT OF WORK Section A: Scope Objective: The Government requires two (2) leased bulk tanks, filling of the two (2) leased bulk tanks with liquid Argon & Liquid CO2, and the leasing of 30 portable pods. Background/Introduction: Norfolk Naval Shipyard (NNSY) requires the leasing of bulk tanks and pods because previous government owned tanks were degraded and deemed unsuitable for use. Additionally, service piping through three (3) buildings had become unreliable and after testing it was discovered than NNSY was unable to maintain a gas mixture tolerance within specifications which was resulting in weld defects and subsequent weld inspection failures. It was determined that bulk tanks and pods should be leased in order to maintain the consistent ARGON/ CO2 mixtures required for NNSY welding operations. Section B: Applicable Documents Documentation: 3.1 Government Documents: SPECIFICATIONS: 3.1.1 MIL-STD-129- Marking for Shipment and Storage 3.1.2 OSHA 2206- General Industry, OSHA Safety and Health Standards, 29 CFR 1910 3.2 Non-government documents/Standards: Unless otherwise indicated, the issue in effect on the date of request for proposal shall apply. 3.2.1 AMERICAN SOCIEYT FOR TESTING AND MATERIALS (ASTM) ASTM-D-3591 - Standard Practice for Commercial Packaging (Application for copies should be addressed to: American Society for Testing Materials, 1916 Race Street, Philadelphia, PA 19103.) 3.2.2 NATIONAL FIRE PROTECTION ASSOCIATION (NFPA) NFPA-70-1987 - National Electrical Code (Applications for copies should be addressed to: National Fire Protections Association, Battery march Park, Quincy, MA 02269.) 3.3 Order of Precedence: In the event of conflict between the text of this specification and the references sited herein, the text of the specification shall take precedence. However, nothing in this specification shall supersede applicable laws and regulations unless a specific exemption has been obtained. Section C: Requirements Scope of Work: Contractor shall provide the following: 4.1 Leasing of two (2) bulk tanks (one tank shall be 11,000 CUFT for ARGON and the second tank shall be 14 ton for CO2) 4.2 30, 1,000 Liter Portable PODS that meet the following criteria: Pods must be SEPCo certified for crane lifting and forklifting transport within NNSY. Pods should have low level alarms that trigger at 140psi. Ability to swap pods in field without loss of shield gas. All connections should be simplified to prevent accidental connections of wrong shield gas. Telemetry to provide gps location and tank level information, to ensure PODS are capable of meeting NNSY's needs. POD cages shall be built to Det Norske Veritas (DNV) specs and welds should have appropriate satisfactory Non-Destructive Testing (NDT) including x-ray, hot dipped galvanized for weather protection, and be tamperproof or have ability to lock out. 4.3 Filling of the new leased bulk tanks with Liquid Argon (Mil spec MIL-A-18455) and CO2 (Federal Spec BB-C-101) supply throughout the period of performance. 4.4 Contractor shall provide annual maintenance to ensure NNSY equipment and supply meets specifications and is in good working order. Contractor Responsibilities: The Contractor shall provide two (2) leased bulk tanks and 30 PODS 5.1 The contractor shall lease one (1) 11,000 CUFT Argon tank and fill it with Argon (Mil Spec MIL-A-18455), and one (1) 14 ton tank and fill it with CO2 (The federal spec is BB-C-101). 5.2 Contractor shall deliver Liquid Carbon Dioxide and Liquid Argon, on an as needed basis, to NNSY, Portsmouth, VA 23709. The contractor shall respond to the request for delivery within 24 hours of government notification between the hours of 7:00 a.m. and 4:00 p.m. Monday through Friday. The contractor shall provide rental of no more than two (2) bulk tanks per year and not to exceed 5 tons at a time for the CO2 and 70,000 gallons of liquid argon. 5.3 Contractor shall lease no more than 30 Portable PODS per year with manifolds and Synflex supply lines. 5.4 Contractor shall provide training to NNSY personnel on appropriate filling of the portable PODS. NNSY Responsibilities: NNSY will ensure entry and access to NNSY facility for execution of contract. Place of Performance/Delivery Location: Shop 26 Equipment Section, Building 163 (Bulk tanks will be place behind building 163) Norfolk Naval Shipyard Portsmouth, VA 23709 Delivery Terms/Shipping/Transportation: The two leased bulk tanks will be delivered and set up in the same footprint behind bldg. 163. 8.1 FOB Destination unless otherwise indicated 8.2 Delivery and Pickup costs shall be included within Cost of the proposal Safety: 9.1 - Per FAR 22.102-1(a) entitled - Safety, Contractors are hereby informed that employees or representatives present on property under NNSY cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements for site specific location of the contract. 9.1.1 Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for Hazardous Energy Control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA's Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer's Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags- Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use of machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed. 9.1.2 Contractors and NNGA's may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY's public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx 9.1.3 Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set for the elsewhere in this award document. DBIDS: 10.1 Identification Badges and Installation Access. New contractor, vendor or supplier requesting base access AFTER 31 May 2017 will be required to obtain a DBIDS credential. NCACS credentials will no longer be issued. Only DBIDS credentials will be issued to ALL contractors, vendors and suppliers seeking base access AFTER 14 August 2017. Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personal/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point. If you currently have a Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential: Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative. The VCC will pull up your information in the computer, ensuring all information is current and correct. Once your information is validated, a temporary DBIDS credential is provided. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (~90 Days). For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purposed for base access when arriving at the Visitor Control Center. The representative will enter base access authorization and then you may proceed to work. If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential: Present a letter or official document from your government sponsoring organization that provides the purpose for your access. Present valid identification, such as a passport or Real ID Act-compliant state driver's license. Present a completed copy of the SECNAV 5512/1 form to obtain your background check. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, you will be provided with your new DBIDS credential. You may now proceed to work. FOR ADDITIONAL QUESTIONS ABOUT OBTAINING A DBIDS CARD, CONTACT YOUR LOCAL BASE VISITOR CONTROL CENTER AT: www.cnic.navy.mil/om/dbids.html 10.2 One-Day Passes. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Portable Electronic Device (PEDs): In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of Portable Electronic Devices (PEDs) while in or on Department of Navy Submarine spaces are prohibited. A Portable Electronic Device (PED) is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g. cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches). ECMRA: ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA) - The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are: W, Lease/Rental of Equipment; X, Lease/Rental of Facilities; Y, Construction of Structures and Facilities; S, Utilities ONLY; V, Freight and Shipping ONLY. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at: https://doncmra.nmci.navy.mil. After Hours Access: Contractors are to go to Gate 15 and let the guards know they are to provide services/support via contract TBD. It would be helpful to have a copy of the contract. The guards at the gate will then call the Base Precinct and subsequently be escorted to Bldg. 1618 to have a badge made. Authorization of Additional Work: Any additional work outside the scope of this contract/purchase order shall have written authorization from the Contracting Officer prior to executing any additional work. Any work performed without the written authorization of the Contracting Officer shall be considered - At-Risk and the government will have no legal obligation to pay for the work performed. Pursuant 13.004(b), once you have initiated performance of the work, this shall constitute your acceptance of the contract. Section D: Contact Information Technical POC: TBD Invoice Certifier: TBD ATTACHMENTS (1) FAR 52.212-1 Addendum (2) NNSY OPSEC Contract Requirements (3) 52.212-3 Full Text