General & Mechanical Services — VA - Region 3 - Mechanical / HVAC

Solicitation VA-R3-HVAC-030326-GMS is an Indefinite Delivery-Indefinite Quantity (IDIQ) construction contract issued by Sourcewell for mechanical and HVAC services within the Commonwealth of Virginia. The contract covers the construction, repair, alteration, modernization, and renovation of buildings and real property. Technical requirements are governed by CSI Divisions 01 through 46, with a specific focus on furnishing, installing, and certifying systems according to manufacturer and owner specifications. The program is managed with the support of Gordian Group, utilizing their software for task catalogs and project management. Awards are made on a Lowest Price Technically Acceptable (LPTA) basis, determined by a Combined Adjustment Factor (CAF). This evaluation factor is weighted across five categories: normal working hours for prevailing and non-prevailing wage projects (35% each), other than normal working hours for prevailing and non-prevailing wage projects (10% each), and non-pre-priced tasks (10%). Estimated annual usage for trades such as Mechanical/HVAC is approximately 2 million dollars, though these figures are historical estimates rather than guaranteed minimums or ceilings. Performance takes place at various project sites in Virginia, where the contractor is responsible for all field tests and inspections. Key deliverables include product data, shop drawings, and as-installed documentation. Compliance is required with various industry standards, including OSHA, NFPA 70E, and ASTM. Contractors must certify they are not debarred or suspended from federal programs and must adhere to federal recordkeeping requirements. All bids were required to be submitted electronically via the Sourcewell Procurement Portal by March 3, 2026.