GMTI Stewardship and Sustainment services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Defense Health Agency (DHA) has issued a Sources Sought (SS) notice, HT9427-26-SS-0709, to identify qualified vendors capable of providing stewardship, coaching, alignment, and sustainment oversight for the Global Master Trainer Institute (GMTI) program. This initiative follows the successful FY26 implementation of a nationwide training infrastructure comprising 60 Master Trainers and 480 Facilitators across nine Defense Health Networks, and now seeks to ensure the long-term integrity, fidelity, and sustainability of the program using the proprietary IHE RELATIONS® training model. The SS is not a solicitation and will not result in a contract award; it is strictly for market research purposes to evaluate industry capabilities and determine whether a small business set-aside is appropriate. Respondents must submit a Capability Statement detailing their experience, organizational structure, and qualifications, including their CAGE Code, Unique Entity Identifier (UEI), small business status, and applicable NAICS code, with all submissions required to be electronic, in PDF format, and sent to Jennifer Burke at the DHA Contracting Activity by 1:00 PM ET on July 6, 2026. The response must not exceed 15 pages, and generic promotional materials are discouraged. The scope of work, if a contract follows, will span a base year and three option years, covering active stewardship, targeted support, and long-term sustainment oversight. Key deliverables include transition plans, quality control and assurance plans, monthly and quarterly progress reports, and annual stewardship and fidelity reports. Performance will occur across multiple U.S. and international military medical facilities, requiring contractor personnel to comply with strict DoD and DHA security protocols, including holding SECRET security clearances, completing the DHA Form 49 Non-Disclosure Agreement, and adhering to regulations such as DoDI 6025.18, HIPAA, and DoD 8570.01-M. The contractor must designate a Contract Manager and alternate with full authority to act on contractual matters, and any substitution of key personnel requires prior government approval. Financial accountability will be managed through the Web-Based Automated Workflow (WAWF) system, with invoice payment contingent upon successful reconciliation of Government Furnished Property via the PIEE/GFP Module. The estimated not-to-exceed amount for miscellaneous and travel costs ranges from $40,000 to $90,000 across all periods
General Info
Agency
NAICS
Place of Performance
MD, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Defense Health Agency
DHA Assistant Director Healthcare Administration (AD HCA), Health Care Operations, Healthcare Optimization Division
Enterprise Patient Welfare and Wellbeing Communications Training Services
Global Master Trainer Institute Stewardship and Sustainment (GMTI)
1.0 DESCRIPTION: THIS IS A SOURCES SOUGHT (SS) ONLY. This SS is being issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP) nor a Request for Quotations (RFQ). It is strictly a Sources Sought (SS) to determine the availability and capability of potential sources (vendors/contractors) to fulfill a specific requirement and should not be construed as a formal solicitation nor an obligation on the part of the Government to acquire any products or services. Unsolicited proposals or any other kinds of offers will be considered in response to this SS, and no contract will be awarded pursuant to this announcement. The information requested by this SS will be used within DHA to facilitate decision making and will not be disclosed outside of DHA. Any information provided to the Government is strictly voluntary and will be provided at no cost to the Government.
1.1 Respondents are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this SS; all costs associated with responding to this SS will be solely at the interested party's expense. Not responding to this SS does not preclude participation in any future SS, if any is issued.
2.0 SUBJECT: The Medical Research and Development Contracting Division 2, Defense Health Agency Contracting Activity (DHACA), is seeking information in the form of capabilities statements and availability. This SS is for fact-finding and planning purposes only. The information will be used in conducting market research to identify qualified, experienced, and interested potential business sources which are subject to change prior to a formal solicitation release. The Government reserves the right to decide whether a small business set-aside is appropriate based on responses to this notice. Contractors are encouraged to inform the Government of any barriers that would prohibit them from competing. Contact with Government personnel, other than those specified in the SS, by potential offerors or their employees regarding this requirement is not permitted.
3.0 BACKGROUND: In FY26, the GMTI successfully established a network-owned training infrastructure, including 60 Master Trainers and 480 Facilitators, enabling ongoing training delivery across all 9 networks. With the foundational implementation complete, this PWS addresses the next expected phase of maturity: Stewardship. This phase is not for additional implementation but for the stewardship of capability, fidelity, and system-wide alignment to protect the government's initial investment and ensure the long-term success and sustainability of the program.
4.0 SCOPE: THIS IS A SOURCES SOUGHT (SS) ONLY to identify sources that can provide stewardship, coaching, alignment, and sustainment oversight for the established GMTI program.
The information provided in the SS is subject to change and is not binding on the Government. DHA Assistant Director Healthcare Administration (AD HCA), Health Care Operations, Healthcare Optimization Division has not made a commitment to procure any of the items discussed, and release of this SS should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought.
5.0 RESPONSE INSTRUCTIONS: If your firm can provide the requirements as described please provide a Capability Statement to the Medical Research and Development Contracting Division 2, DHACA, Jennifer Burke, jennifer.d.burke2.civ@health.mil.
A vendor responding to this SS with generic material only, such as brochures, advertisements, or other generic material, is highly discouraged. In order for the Government to assess the market capability of your company or organization to provide all personnel, supervision, and other items and non-personal services necessary to perform GMTI stewardship and sustainment services please provide the following company information:
- Capability Statement
- Company Cage Code, Unique Entity Identifier (UEI), company name, address, point of contact and telephone number, email address and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies must be registered in the System for Award Management (SAM, at www.sam.gov) to be considered as potential sources.
- Small Business Designation status such as (8(a), HUBZone, Service-Disabled Veteran Owned Small Business (SDVOSB), women-owned, etc.)
- Indicate which North American Industry Classification System (NAICS) code(s) your company usually performs under for Government contracts. Maximum participation by small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small-disadvantaged business, and women-owned small business concerns is encouraged.
6.0 INSTRUCTIONS FOR RESPONDING:
Submission: Please submit an electronic copy of the capabilities statement in a “.pdf” file type and via email to Jennifer Burke, jennifer.d.burke2.civ@health.mil. Please use the following title in your email subject line: Stewardship and Sustainment for the Global Master Trainer Institute (GMTI) Program – SS Response. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Due date: SS response submissions are due no later than 1:00 PM ET on 15 July 2026.
Page Limit: SS responses shall be limited to 15 pages, not including cover and administrative pages, and written using a 12-point font size. Beyond the 15-page limit, the Government may only review examples of media and graphic design.
Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Parties may begin submitting responses to this SS immediately. If the information provided contains propriety information, such information must be clearly identified with appropriate disclaimers.
THIS IS NOT A SOLICITATION ANNOUNCEMENT OR REQUEST FOR PROPOSALS, AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT.