This Pre-Solicitation opportunity from Department Of Health And Human Services was posted on July 17, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Graphic Facilitation Services
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The Indian Health Service is preparing to solicit Graphic Facilitation services under a firm-fixed-price commercial request for quote, with the intent to award to an Indian Small Business Economic Enterprise vendor in accordance with the Buy Indian Act. The contract will support the Community Health Aide Program under the Office of Clinical and Preventive Services, focusing on creating visual records and promotional materials that capture key priorities discussed at the National CHAP Board meetings. These include two in-person, two-day meetings and two virtual sessions annually during the base year and each of two possible option periods, with the base year requiring both a meeting minute recorder and a graphic facilitator, while subsequent option years will only require the graphic facilitator. The vendor will also participate in two four-hour virtual planning meetings with IHS staff to help build a visual logic model that informs the development of CHAP communication materials aligned with the program’s outreach strategy. All work must be performed by an ISBEE-certified small business, and the North American Industry Classification System code for this requirement is 541430. Responses in the form of capability statements are due by 5:00 PM Eastern Time on August 3, 2026, and must be submitted to Dan Poehling at daniel.poehling@ihs.gov. This pre-solicitation notice does not constitute a formal request for bids or proposals, and the government reserves the right to determine whether or not to proceed with a competitive procurement. The contracting office is located in Rockville, Maryland, under the Department of Health and Human Services, and potential vendors are encouraged to submit their capabilities to be considered for this requirement.
General Info
Agency
NAICS
Place of Performance
MD, USASet-Aside
Documents
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Timeline
Submission Closed
Organization & Contact Information
Full Description
This Pre-solicitation Notice is hereby issued in accordance with (IAW) RFO FAR Part 5.101. This notice serves to announce Indian Health Service’s (IHS) intent to solicit a firm-fixed-price, commercial request for quote for Graphic Facilitation services. The anticipated period of performance is one base period (12 months) plus two option periods. This requirement will support IHS’s Community Health Aide Program (CHAP) under the Office of Clinical and Preventive Services (OCPS)/Division of Behavioral Health (DBH). CHAP is a multidisciplinary system of mid-level behavioral, community, and dental health professionals working alongside licensed providers to offer patients increased access to quality care in Tribal communities.
The intended set-aside preference is for Indian Small Business Economic Enterprise (ISBEE) vendors IAW the Buy Indian Act. The ISBEE vendor shall develop a visual representation through recording, both in writing and graphic, of cross-cutting priorities with key stakeholders at the IHS National CHAP Board (NCHAPB) meetings. The NCHAPB meetings will convene for two, two-day, in-person meetings and two virtual meetings during the base year and each option year. For the base year, the vendor shall provide a meeting minute recorder and graphic facilitator for the two, two-day, in-person meetings and two virtual meetings. For option periods one and two, the vendor shall only provide a graphic facilitator for the two, two-day, in-person meetings and two virtual meetings.
In addition, the vendor shall attend two virtual planning meetings with IHS staff to participate as a group in building the logic model. Each virtual planning meeting will not exceed four hours. The vendor shall develop a visual logic model based on information gathered during the NCHAPB meetings and input from IHS CHAP staff to create visual promotional materials for CHAP. The promotional materials shall align with CHAP’s communication plan to effectively engage stakeholders and enhance visibility.
THIS PRE-SOLICITATION NOTICE IS NOT A REQUEST FOR COMPETITIVE PURCHASE ORDERS; however, interested firms may submit a capability statement in response to the above requirement by 5:00 PM Eastern Time on 03 August 2026, to Dan Poehling, Contracting Officer, at daniel.poehling@ihs.gov. A determination not to open competition-based responses to this notice is solely within the discretion of the Government.
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