This Solicitation opportunity from Government of Canada was posted on May 14, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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GSA27CP101 Horticultural Conferences Event Planner

Closed

BC229432Canada

Submission Closed06/16/2026, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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Defense Advanced Research Projects Agency

POSTED

3 days ago

DEADLINE

N/A

AI Contract Overview

The B.C. Ministry of Agriculture and Food is seeking an experienced event planner to manage the coordination and delivery of two provincial horticultural conferences in January and February 2027: the Lower Mainland Horticultural Conference and the Southern Interior Horticultural Show. The selected proponent will be responsible for end-to-end event logistics, including venue selection, speaker coordination, catering arrangements, sponsorship solicitation, and on-site support. At the Southern Interior Horticultural Show, they will additionally develop the tradeshow floorplan and oversee exhibitor communications and logistical needs. The contract includes responsibilities for developing promotional materials, managing attendee registration, and ensuring seamless event execution in close collaboration with Ministry staff. The opportunity is open to qualified vendors through a formal solicitation process with a submission deadline of June 16, 2026. The contract carries an option for renewal, allowing the Ministry to extend the term for up to one additional year, three times, for a maximum duration of four years, contingent upon funding availability and satisfactory performance. Proponents must price their bids assuming no renewal and should be aware that should the option be exercised, rates will remain unchanged unless the Ministry determines a negotiated adjustment is warranted.

General Info

B.C. Ministry seeks event planner for two 2027 horticultural events, including logistics and promotions.

Agency

Government of Canada → Abbotsford AGRI OfficeView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

CAN

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseClosed

PostedMay 14

Solicitation

Response DeadlineJun 16

Deadline has passed

Submission Closed

06/16/2026, 10:00:00 PM UTC

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Organization & Contact Information

AgencyGovernment of Canada → Abbotsford AGRI Office

Contacts1 person available

OfficeN/A

Organization / Agency

Government of Canada → Abbotsford AGRI Office

View Agency Profile

Office AddressN/A

Contacts

Carolyn TeasdaleContracting Authority

contact@example.gov

Full Description

The B.C. Ministry of Agriculture and Food seeks an event planner to coordinate and deliver to two provincial horticultural conferences in January and February 2027: the Lower Mainland Horticultural Conference and the Southern Interior Horticultural Show. The event planner will also coordinate and deliver a tradeshow at the Southern Interior Horticultural Show. The Proponent will work in collaboration with Ministry staff to coordinate event logistics, including venue bookings, speakers, catering, and sponsorship for the two conferences. For the Southern Interior Horticultural Show, the Proponent will work with the Ministry to develop the tradeshow floorplan and manage exhibitor communications and logistics. Additional responsibilities for the two events include developing promotional materials, managing attendee registration, and providing on-site support. Further details as to the scope of this opportunity and the requirements can be found within this RFP. The contract will contain an option to renew clause, whereby the Ministry reserves the right to renew for a further term of up to one year, three times, for a maximum of four years, subject to funding and satisfactory performance of the Contractor. As renewal is not assured, proponents are cautioned to prepare their price on the basis of the activities as described in the Scope of Work section only. Should the option to renew be exercised, the bid rate is expected to remain unchanged in the subsequent term unless, in the Ministry's sole opinion, a negotiated rate change is warranted.