Guest Artist Series Video Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) No, FA7012-09-T-0011. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-27. This is set aside for 100% small business. The North American Industry Classification System code is 512110, with a size standard of $29.5 million. CONTRACT LINE ITEMS: 0001: Non-Personal Services: Guest Artist Series Video Services. The contractor shall provide video/IMAG services for the United States Air Force Band's Guest Artist Shows at DAR Constitution Hall in Washington DC in accordance with the included statement of work. The applicable dates are 22 Feb 09 and 22 Mar 09. QTY: 1 LOT, UNIT PRICE: tiny_mce_marker ________, EXTENDED AMOUNT: tiny_mce_marker _________. 1.0 Description of Services 1.1 The vendor shall provide IMAG services for a performance by the USAF Band at DAR Constitution Hall, Washington DC. 1.2 Contractor shall provide appropriate number of trained persons to set-up, operate and tear down their equipment. 1.3 Muti-Source Video Switching System to allow at minimum 3 vendor provided broadcast studios cameras capable of providing a picture quality of 3 CCD's and 380K pixels under low light situations with a low light value of 0.25 lux, the picture must be 16 x 9 aspect ratio, the camera must be able to be remotely monitored/controlled from vendor provided CCU's that are located 250' from the camera location due to production limitations. Cameras should have studio kits to allow camera operators to work with in audience with minimal distraction. Camera placements are in fixed locations due to production limitations. Appropriate lenses will be 2 Long throw lenses on two of the cameras and a standard camera lens on the third. A single vendor provided video playback deck capable of playing MiniDV tapes, and 2 Government provided cameras. 1.4 Switching System to provide the source selection between at least 8 High Resolution HD/HD-SDI video sources, route those signals, generate test signal, preview monitoring for 10 sources (8 sources, 1 preview and 1 live at the same time), View system output to an NTSC calibrated video monitor, the ability to connect to the house clear-com system and the vendor provided communication system with discreet channels, the ability to scan convert an XGA signal, to convert component to SDI video signal, the remote CCU operation of all vendor provided cameras, the ability to record 2 separate feeds of video onto DVCam tapes, the ability to playback a minDV tape without using any of the record decks, the ability to store a still or image to be used throughout the show as a cut away, the ability to drive signals to the projection system approximately 250' away from switch location in HD/SDI format. This system must be a fly pack, a truck is not acceptable due to production limitations. 1.5 Projection System to provide Image Projection for an audience of 3,000 members with sightline restrictions due to speaker and lighting locations with a 16 x 9 aspect ratio and an image size of at least 12 feet x 21 feet. The projector shall be at a minimum, 12,000 ANSI Lumen brightness, 1920 x 1080 native (HD) resolutions and a contrast ratio of 2000 to 1 using 3-chip Darkchip3 DMD's or better. Lenses must be able to throw the image a distance of 150', as the projectors must be placed at the center bridge location in the hall due to production limitations. LCD projectors are not acceptable due to production limitations. 1.6 One (1) Fluid Head Tripod for USAF Camera 1.7 Two (2) 150' Composite Video Cable for USAF Camera 1.8 One (1) Signal Distribution Package to include all cabling, line drivers, distribution amps and other parts necessary to run this package 1.9 One (1) Clearcom System to include communication needs for the video department this must connect to the house ClearCom system) 1.10 Vendor shall provide all tape stock. 1.11 Vendor shall provide all personnel for setup strike and run of equipment 1.12 Vendor shall provide a technical director/switcher, 1.13 Vendor shall provide a video engineer/shader, 1.14 Vendor shall provide a projectionist 1.15 Vendor shall provide enough camera operators to operate all vendor provided cameras and the Government provided cameras simultaneously. (One operator will operate the Government Cameras) 1.16 Vendor shall provide all platforms, scaffolding or other necessary devices. 1.17 Vendor shall provide FOH Directors Monitoring station 1.18 Monitoring shall have a quad split, that consists of Camera 1, 2, 3 and preview 1.19.1 Monitor shall be a 19" - 24" Flat Screen Thin Profile Display 2.0 Government Furnished Supplies/Services 2.1 Two (2) Camcorder, Panasonic AG-HVX200 3.0 General Information 3.1 Vendor shall perform the service at the Constitution Hall, Washington DC. All daily times shall be coordinated with MSgt Jeb Eaton (202) 767-4095. All prospective vendors will ensure they can meet the daily schedule prior to placement of bid. 3.2No Equipment substitution shall be allowed without written authorization from the USAF Producer. All Bids must be itemized and include a detailed list of equipment. 3.3 Tentative Schedule: Sunday 22FEB09 0700 Load-In 1100 Lunch 1200 Rehearsal 1500 Show 1700 Load Out 1900 End of Day Sunday 22MAR09 0700 Load-In 1100 Lunch 1200 Rehearsal 1500 Show 1700 Load Out 1900 End of Day INSPECTION AND ACCEPTANCE TERMS: SERVICES SHALL TAKE PLACE ON 22 FEB 09 AND 22 MAR 09. Services will be performed at DAR Constitution Hall, Washington, DC. Services will be inspected by Quality Assurance Personnel at the job site. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items for contractor's failure to perform satisfactory services or failure to correct non-conforming services. FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items and Addendum to FAR CLAUSE 52.212-1 applies to this acquisition are as follows: 52.252-1 http://farsite.hill.af.mil, 52.252-5: (b) DFARS (Chapter 2), and 252.225-7000. FAR 52.212-2, Evaluations-Commercial Items, applies to this acquisition. EVALUATION PROCEDURES: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforms to the solicitation and price is determined most advantageous to the Government in accordance with the requirement. Only those offerors determined to be in compliance with the requirements as stated in this solicitation will be considered for award. If additional information is required to support price reasonableness, each offeror may be required to provide a hard copy of their price break-down. Non-conformance with this requirement may result in the offerors quote being determined unacceptable. FAR 52.212-3, "Offeror Representatives and Certifications-Commercial Items" applies to this acquisition and offeror(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in Online Representation and Certifications application (ORCA). An offeror shall complete only paragraph (j) of this provision if the offeror has completed the annual representations and certificates electronically at ORCA. If an offeror has not completed the annual representations and certifications at the ORCA website, the offeror shall complete only paragraphs (b) through (i) of this provision. FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated. Addendum to FAR Clause 52.212-4 applies to this acquisition, specifically the following cited clauses: 52.204-7, 52.204-9, 52.209-6, 52.214-31(f)(1) 202-767-7887 (2) Sharp Model FO-DC600, 52.222-3, 52.222-21, 52.222-41, 52.222-50, 52.223-6, 52.223-11, 52.225-13, 52.232-33, 52.233-3, 52.233-4, 52.237-1, 52.237-2, 52.242-15, 52.245-1, 52.247-34, 52.252-2 http://farsite.hill.af.mil, 52.252-6:(b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004 ALT A, 252.212-7001 (DEV), 252.232-7003, 252.232-7010, 252.243-7001 and 5352.201-9101 (c): Mrs. Diane Dade, 1535 Command Drive, Suite 202, Andrews AFB, Camp Springs, MD 20762, phone #301-981-7342. FAR CLAUSE 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, including the following sub-clauses apply to this acquisition: 52.219-6, 52.222-3, 52.222-21, 52-222-22, 52.222-25, 52.222-26, 52.222-36, 52.222-41, 52.222-43, 52.223-5, 52.232-33, 52.233-3, 52.233-4 and 52.222-42: THIS IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION: Employee Class: Photographer IV, Monetary Wage-Fringe Benefits: GS-09, $24.46; Employee Class: Computer Operator IV, Monetary Wage-Fringe Benefits: GS-07, $21.51. The incorporated Wage Determination 2005-2103 (Rev.-6), dated May 29, 2008, revision 6 is applicable. The web site is http://www.wdol.gov. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All quotes must be received by 01:00 P.M. Eastern Standard Time (EST) on 17 February 2008. Quotes can be faxed to (202) 767-7887 or e-mailed to corey.forshee@afncr.af.mil. An official authorized to bind your company shall sign and date the quote. Questions concerning this solicitation should be addressed to Corey Forshee, Contract Specialist, Phone (202) 404-8033, FAX (202) 767-7887 or e-mailed to corey.forshee@afncr.af.mil.