H247--Medical Gas Pipeline Inspection ASSE Certified Inspector BPA for Memphis Veterans Affairs Medical Center (VAMC)

On behalf of the Memphis VA Medical Center, Network Contracting Office (NCO) 9 is issuing this Sources Sought Notice (SSN) as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a firm-fixed-priced 5 (five) year Blanket Purchase Agreement (BPA) to provide annual medical gas testing by an ASSE Certified Inspector. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541380, Testing Laboratories. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for bids, proposals, or quotes; submission of any information in response to this market survey is purely voluntary; and the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these services, please provide the following information: Organization name, address, point of contact, email address, web site address, and telephone number. Business size: small, small disadvantaged, woman-owned, Hub Zone, serviced-disabled veteran-owned small business (SDVOSB), veteran owned small business (VOSB), large business, etc. Business type under NAICS 541380, which contains a size standard of 16.5 million, Commercial and Government Entity (CAGE) Code and System for Award Management (SAM) Unique Entity ID (UEI) number. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational, and staff capability. Responses to this SSN shall not exceed 4 pages and should include all the foremost mentioned information. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format (PDF). The government will evaluate market information to ascertain potential market capacity to: Provide services consistent in scope and scale with those described in this notice and otherwise anticipated. Implement a successful plan that includes contractor compliance with program standards, quality control, and performance. Provide services under a firm-fixed-price contract. NOTE: Respondent claiming SDVOSB and VOSB status shall be registeredregistered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. Based on the responses to this SSN/market research, this requirement may be set-aside for SDVOSBs, VOSBs, small businesses, procured through full and open competition, or sole sourced. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 11:00 AM CST, July 27August 03, 2022. All responses under this SSN must be emailed to contact@example.gov . Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. SAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in Federal Acquisition Regulation Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling +1 (555) 000-0000. Disclaimer and Important Notes. This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN. The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work. Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation or combined solicitation may be published in Contract Opportunities (formerly Federal Business Opportunities or FBO). However, responses to this notice shall not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). See SOW on the following page. STATEMENT OF WORK (SOW) PERFORMANCE WORK STATEMENT Perform Annual Medical Gas Pipeline Inspection 5 year Per NFPA 99C Health Care Facilities PREVENTIVE AND CORRECTIVE MAINTENANCE MEMPHIS VA MEDICAL CENTER, MEMPHIS, TN I. Description of Maintenance and Repair Services Background: Contractor shall perform the Annual Medical Gas Pipeline Inspection starting on March 1, 2023, per NFPA 99 Health Care Facilities prior to use of any medical gas piping system for patient care of the facility shall ensure that all tests required have been successfully conducted and permanent records of the testing is maintained in the facility required for JCAHO, Failure will affect direct patient care in the operating rooms and other clinic areas at this main facility. 1. Title of Project: Request: Annual Medical Gas Pipeline Inspection at Memphis VA Medical Center 2. Scope of Work: The vendor shall successfully conduct and annual inspection of the Medical Gas System and provide the VA Medical Center with (2) permanent record binder of the completed tests, deficiencies, and annual inspections to be maintained at the facility for documentation that is required for Joint Commission and other jurisdictions that may review the Medical Gas System. The facility must be ready to provide documentation of tests and inspections, certificates, and records of all testing performed on the Medical Gas System which included but is not limited to: a. Master Alarms, b. Area Alarms, c. Zone Valves, d. outlets / inlets, e. Flexible Connects f. Gaseous Contaminants, g. Medical Air Dew Point h. medical air temperature, i. Bulk Oxygen storage and monitoring, j. Nitrous Oxide, k. Medical Vacuum & WAGD, Medical Air, l. Boom hoses inspection and source equipment m. Vacuum System and other related medical gas equipment in use at the Memphis VA Medical Center in Memphis, TN. The vendor will deliver the services outlined in this Statement of Work with the period of performance for this agreement being October 1st, 2022, to September 30, 2027. 2.1 Vendor shall review all repairs and changes to the Medical Gas system at VAMC Memphis. The reviews shall include certification of repairs, perform testing of changes or expansion of the system, and review of the plans and specifications for renovation projects or new construction projects. All reviews shall be documented and placed in the permanent record maintained by VAMC Memphis Engineer Department Administrative Office and Engineering Plumbing Shop. 2.1a Changes shall be incorporated into the VA Engineering Department corrective and preventive maintenance service records for the Medical Gas Pipeline system. 2.2 Vendor shall provide a (2) Hard Copy combine binder that contain all the documentation from the Annual Medical Systems Evaluation done at this facility with a complete survey of outlets, valves, alarms, and source equipment. This binder shall show and documents discrepancies and proposals of corrective action measures for the hospital system to bring it up to current code standards. 2.3 The Vendor shall ensure the equipment has been functional tested, and adjusting for optimum performance as needed and certified safe for patient use. This shall be completed after the Annual Medical Gas Pipeline Inspection and testing is completed and corrective maintenance has been implemented. 2.4 Replacement Parts - Vendor shall provide all necessary parts for repairs. These parts shall be New and shall comply with applicable performance and reliability specifications according to the NFPA 99C. 2.5 Standards - comply with all applicable VA guidelines, medical center by-laws, rules and regulations, hospital policies/procedures, and act in accordance with current Joint Commission standards. 2.5.1. Vendor must follow all Department of Veterans Affairs regulations when working on VA equipment. Vendor shall be escorted by VAMC Memphis staff while working in sensitive areas of the facility (i.e., patient care areas, etc.) 2.6 Vendor shall report and sign-in to the Engineering Section and obtain an identification badge which shall be always worn while on station. 2.6.1 Vendor will be requested to begin inspection in March of 2023 to stay on current schedule by contact the Plumbing Shop when arrive on station. And submit in writing a complete report of services or repairs in 5 days after inspection are completed. 2.6.2 An electronic report of work performed (PDF, MS Word, etc.) shall also be submitted via email within 72 hours of each service visit. 2.7 Performance measures include VA interest items such as timely appointments for annual preventive maintenance visits and for unscheduled corrective maintenance visits, availability of appropriate replacement parts, and timely, detailed equipment service reports following every on-site service. 2.8 Work Hours and Period of Performance - VAMC Memphis normal working hours are Monday through Friday 0700-1600 (with one half hour for lunch), excluding federal holidays. All service shall be performed during normal working hours unless the Contracting Officer s Representative (COR) provides written consent to the Vendor. The facility observes the following federal holidays: New Year s Day Martin Luther King, Jr. Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Juneteenth Day 2.9 Period of Performance : The period of performance shall be from October 1st, 2022 to September 30, 2027. The anticipated award date is 10/01/2022 and will be made as a 5 (five) year Blanket Purchase Agreement (BPA) consisting of 5 (five) ordering periods as outlined below: Base Ordering Period: 10/01/2022 through 9/30/2023 Ordering Period 1: 10/01/2023 through 9/30/2024 Ordering Period 2: 10/01/2024 through 9/30/2025 Ordering Period 3: 10/01/2025 through 9/30/2026 Ordering Period 4: 10/01/2026 through 9/30/2027 This BPA will consist of one guaranteed base ordering period, with 4 (four) optional one-year ordering periods. Exercising optional ordering periods will be at the sole discretion of the VA and may include evaluation of contractor s performance as a determination factor. Please note that although the award date is anticipated as 10/1/2022 the first annual inspection is not expected until March 1, 2023. 2.10 Response times The Vendor s response time to phone inquiries shall be within two (2) hours. The Vendor s on-site response time for service calls shall be within two (2) business days. 2.11 Test Equipment VAMC Memphis will not furnish test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within unless otherwise specified elsewhere in this document. 3. Qualifications. 3.1. The Contractor shall be responsible for ensuring that each Medical Gas Inspector or qualified Technician providing maintenance, inspection and repair services under this contract is fully trained and certified to perform the required services covered by this contract. Contractors Technicians/Engineers shall be capable of ensuring the covered equipment is returned and certified to optimum performance according to the manufacturer s service documentation manual of the NFPA99.Contractor must be Qualified and who has successfully fulfilled the conditions of eligibility in accordance with procedures formulated and approved by the National Inspection Testing and Certification Corporation (NITC) Examination Board for Gas and Vacuum System NFPA 99C in one of the following Certifications. ASSE 6020 Medical Gas Inspector, ASSE 6030 Medical Gas Verifier, ASSE 6040 Medical Maintenance Repairs Technician.