H312--Fire System Inspection & Testing
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The contract award is for fire system inspection and testing services under solicitation number 36C25226Q0330, issued by the Department of Veterans Affairs through the 252-NETWORK Contract Office 12 in Milwaukee, Wisconsin, with performance locations including VA facilities in Danville, Illinois, and Milwaukee, Wisconsin. This is a Service-Disabled Veteran-Owned Small Business Set-Aside contract with a total estimated value of $25,000,000, covering a base period of 12 months and four optional 12-month extension periods extending through May 2031. The scope requires comprehensive inspection, testing, and maintenance of fire protection systems—including dry pipe sprinklers, standpipes, and fire alarm devices—in strict accordance with NFPA 25, NFPA 72, NFPA 101, and Joint Commission Environment of Care Standard 02.03.05, with all work performed by certified personnel holding ISO/IEC 17024 and NICET III qualifications, along with OSHA 10-hour and infection control certifications. Technical evaluations emphasize compliance with specifications and demonstrated ability to exceed minimum requirements, while experience criteria mandate at least three years of relevant industry performance, assessed through CPARS, customer feedback, and other verified sources. Price is evaluated as the total evaluated cost across all options, with the government reserving the right to select a higher-priced offer based on overall value, indicating a trade-off process rather than lowest price technically acceptable. All contractors must comply with numerous FAR clauses including restrictions on subcontractor sales, executive compensation reporting, prohibitions on ByteDance and Kaspersky-related technologies, cybersecurity bans under Section 889, combating trafficking in persons, equal opportunity for veterans and persons with disabilities, and requirements for small business utilization and subcontracting plan compliance. The contract mandates electronic invoicing through Tungsten Network, X12 EDI, or VA’s IPP system, with no acceptance of fax, email, or scanned documents for billing. Payment is processed through the VA Financial Services Center in Austin, Texas, and accounting data must be accurately completed on SF 1449 Block 25. The primary point of contact is Contract Specialist Lori Eastmead, reachable at [email hidden] or [phone hidden]. Offerors must submit proposals via email to the same address by April 29,
General Info
Contract Value
$81,488Place of Performance
WI, USASet-Aside
Award Issued Date
Timeline
Organization & Contact Information
Full Description
Per NFPA 25 13.4.5.2.2.2 a full trip test of dry systems is required every three years, and an air leakage test of dry systems every three years per NFPA 13.4.5.2.9. for the following buildings. Years for testing shall be Base Year FY26, and Option Year 3 FY29. Building 14 Building 22/69 Building 49 Building 60 Building 128 Building 129 Building 130 Building 131 (This is in SOW, written this way, for the full dry trip test).Â
(This is not in the SOW but NFPA 25 states)- 13.4.3.2.3- During the years when full flow testing in accordance with 13,4,4,2,2 is not required, the Preaction valve shall be trip tested with the control valve partially open.
As far as the quarterly, semi-annual, annual testing it would make no sense to do a quarterly test, then right after doing a semi-annual test, then right after doing an annual test performing the same test on the same visit. Â Unless mistaken, there are no tests that would be a quarterly test, and a semi-annual test, and/or an annual test.
REQUEST FOR CLARIFICATION:
1. Inspection Frequency Overlap (Quarterly, Semi-Annual, Annual) The CLIN structure appears to define inspection frequencies as separate and cumulative as follows: Annual = 1 occurrence Semi-Annual = 2 occurrences Quarterly = 4 occurrences However, per NFPA, these inspection intervals are not additive, but rather inclusive, where higher frequency inspections (quarterly) inherently satisfy the requirements of lower frequency intervals (semi-annual and annual). Concern: The current structure appears to require performance and pricing of: 4 quarterly inspections PLUS 2 semi-annual inspections PLUS 1 annual inspection This results in 7 total inspection events annually, which exceeds NFPA requirements and standard industry practice. Per NFPA guidelines exclusively the following is the standard: Fire Alarm Systems: 2 Inspections per year Annual Semi-Annual Fire Sprinkler Systems: 4 Inspections per year Annual Quarterly 1 Semi-Annual Quarterly 2 Kitchen Hoods: 2 Inspections per yer Annual Semi-Annual 2. Dry Pipe Trip Testing (3-Year Frequency) The CLIN structure includes dry pipe valve trip testing in: Base Year All Option Years Per NFPA 25, dry pipe valve trip testing is required once every 3 years, not annually. Concern: Including this requirement in every contract year appears to conflict with NFPA 25 and may result in: Unnecessary system disruption Increased wear on equipment Inflated pricing Request for Clarification: Should dry pipe trip testing be performed strictly on a 3-year cycle (e.g., Base Year and Option Year 3)? Or is the Government requiring annual trip testing regardless of NFPA guidance?
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