Hazard Mitigation Assistance - Grant Projects

The City of Conroe, Texas, is seeking qualified firms to provide professional grant development, administration, and project management services for federal hazard mitigation assistance programs administered by FEMA, the Texas Water Development Board, Texas Division of Emergency Management, and the Texas General Land Office. This standing procurement, issued as RFQ 0810-2026, is an indefinite delivery/indefinite quantity contract designed to support multiple eligible mitigation projects under programs including Flood Mitigation Assistance, BRIC, HMGP, and CDBG-MIT, without specifying any guaranteed quantity of services. The contract will be awarded on a best-value basis, evaluating respondents based on experience (40%), work performance (20%), performance capacity (20%), and references (20%), with price considered alongside non-price factors in a trade-off process. Proposals must demonstrate a proven track record in managing similar federal grants, with key personnel including project managers, grant specialists, engineers, and EHP and BCA experts identified and supported by detailed resumes. Contractors must comply with federal regulations under 2 CFR Part 200 and state laws including the Texas Government Code, and adhere to strict requirements regarding confidentiality, environmental protection, equal employment opportunity, and data security aligned with Texas Government Code §2054.138. Key clauses include the Buy America and Buy Texas affirmations, prohibitions on discriminatory practices including vaccine passport requirements, restrictions on assignment without prior approval, and mandatory disclosure of organizational conflicts of interest through a Certificate of Interested Parties. The contractor is responsible for all deliverables—including grant applications, benefit-cost analyses, property acquisition documentation, and compliance reports—and must ensure all projects meet federal and local inspection standards, obtain necessary permits, and maintain records for audit purposes. The base contract term is one year with up to four annual renewal options, contingent on performance and funding availability, and all submissions must be made electronically via the OpenGov portal or physically delivered to the City’s Purchasing Department by August 27, 2026. Payments are processed within 30 days of invoice approval, with no formal remittance details provided, and the Contracting Officer Representative is Greg Wells, with Jennifer Gilmore as the Procuring Contracting Officer.