This Solicitation opportunity from Department Of Veterans Affairs was posted on April 26, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
High-Definition medical-grade video borescope units
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Department of Veterans Affairs is seeking to procure four complete medical-grade digital video borescope units—two for the Marion VA Medical Center in Marion, Illinois, and two for the Evansville VA Health Care Center in Evansville, Indiana—for use in sterile processing departments to inspect lumened surgical instruments prior to cleaning and reuse. Each unit must consist of a stand-alone, water-resistant video borescope with a minimum 1.2 meter length and 1.0 millimeter diameter, paired with a high-definition monitor of at least 11.6 inches capable of displaying 400 by 400 pixel resolution to ensure accurate visualization of instrument damage, meeting AAMI ST91:2021 standards. The system requires no network or internet connection for operation and must include all necessary HDMI cables, plugs, wall mounts, and switches for immediate deployment without installation. The equipment must be fully cleanable and disinfectable by facility staff, with all components designed to withstand regular exposure to water and contaminants. The vendor must supply the units with full documentation including manufacturer-recommended maintenance schedules and projected equipment lifespan, and ensure compliance with all applicable local, state, and federal workplace safety regulations. The award will be made as a firm fixed price contract based on best value, with evaluation weighted most heavily toward technical capability and past performance, followed by price. Offerors must submit separate priced and non-priced proposal packages via email to the contracting officer by May 8, 2026, with no discussions planned and award being made without negotiation. Delivery is required within 90 days of order placement to the designated federal medical centers under FOB destination terms. The vendor is required to provide a comprehensive service agreement including full maintenance, preventative care, and immediate response protocols: a temporary functional replacement must be operational within 24 hours of any failure, and a permanent solution, including replacement equipment, must be planned and ordered within five business days. The vendor must also guarantee future availability of additional borescope sizes to accommodate evolving instrument requirements. All contractors must comply with federal acquisition regulations including prohibition on subcontracting with debarred entities, whistleblower rights, and restrictions on inverted domestic corporations. Payment will be processed electronically via EFT through the VA Financial Services Center in Austin, Texas, using the VA’s designated electronic invoicing portal, and contractors must hold a valid UEI and comply with all federal reporting obligations regarding entity status, sanctions, and telecommunications equipment prohibitions.
General Info
Agency
Contract Value
$44,280NAICS
Place of Performance
Marion, IL, 62959, USASet-Aside
Awardee
Award Issued Date
Timeline
Submission Closed
Organization & Contact Information
Full Description
1. STATEMENT OF WORK
Marion VA Medical Center is seeking to procure two complete, medical-grade video borescope units for the Marion campus and two complete, medical-grade video borescope units for the Evansville campus. These units will be a one-time purchase. These units will be used in the Sterile Processing department to thoroughly inspect surgical instruments with lumens prior to cleaning and use of reusable medical devices. The borescopes shall be medical-grade digital video scopes and long enough to allow staff in Sterile Processing to adequately visualize and inspect lumens that are not accessible with the naked eye, using appropriately sized borescopes to best visualize narrow and delicate lumens. The device shall be a stand-alone unit requiring no network connection to operate and shall include a borescope, a high-definition monitor, all necessary HDMI cables for connection to the monitor, and any plugs or switches required for use. Sterile Processing staff shall be able to clean and disinfect the video borescope, as exposure to water and contaminants is possible.
2. SPECIFICATIONS
Minimum of two (2) video borescope units for the Marion campus and two (2) video borescope units for the Evansville campus.
Monitor size shall be at least 11.6 inches to provide High Definition images (400 × 400 pixels) helpful in identifying any abnormalities or damage to reusable medical devices that contain lumens (necessary to meet AAMI ST91:2021 standard best practice).
No internet or data connection is required for operation.
Video borescopes shall arrive with all HDMI connections, cables, plugs, wall mounts, and switches necessary for immediate use.
1.2 m × 1.0 mm video borescopes for both units (minimum size acceptable for use on colonoscopes, gastroscopes, and other instruments with delicate lumens).
No installation required.
Sterile Processing staff shall be able to fully clean and disinfect the unit and all parts.
Capable of withstanding potential exposure to water during inspection; the unit shall be water-resistant.
3. REQUIREMENTS
The vendor shall offer a repair guarantee, with fully accredited staff available for support, setup, education, and troubleshooting.
The vendor shall also support the future purchase of additional video borescopes in other sizes, if needed, in the case of new intraluminal instruments with specific requirements different from 1.2 m × 1.0 mm.
4. EQUIPMENT MAINTENANCE & RESPONSE TIMES
The vendor shall provide full-service maintenance through a service agreement and shall provide all recurring and preventive maintenance activities.
If a permanent solution cannot be implemented within 24 hours of initial failure, a temporary solution shall be operational within 24 hours. A permanent solution shall be planned, and replacements ordered within five (5) business days of initial failure.
5. SAFETY
The vendor shall ensure that all units provided comply with all local, state, and federal rules and regulations pertaining to workplace safety. The units should be water resistant to prevent any harm to the end user during use.
6. DOCUMENTATION
The contractor shall furnish to the Marion VA Medical Center Biomedical Engineering Department the manufacturer’s recommended performance and maintenance schedules and the projected lifespan of the equipment.
7. PLACES OF PERFORMANCE
Marion VA Medical Center, 2401 W Main St, Marion, IL 62959
Evansville VA Health Care Center, 6211 Waterford BLVD, Evansville, IN 47715
8. PERFORMANCE MONITORING
Performance of the equipment will be monitored by the end user, and any variances in performance will be reported to the vendor. Service representatives shall be available to address concerns related to performance.
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