High Speed Desktop Document Scanner

The County of Los Angeles Internal Services Department, on behalf of the Sheriff's Department, is soliciting bids for the procurement of 100 high-speed desktop document scanners. The requirement specifies the Ricoh fi-8170 or an equivalent model, emphasizing that equipment must be new and not remanufactured or refurbished. Technical requirements include a minimum scan speed of 70 ppm simplex and 140 ipm duplex, a 100-sheet ADF capacity, a daily duty cycle of 10,000 sheets, and compatibility with various Windows, macOS, and Linux operating systems. The procurement also requires a five-year advanced exchange warranty premium bundle and compliance with ENERGY STAR and RoHS environmental standards. The contract will be awarded to the lowest total acceptable offer based on technical compliance and vendor responsibility. Bidders must submit a fully completed specification sheet, a price sheet, and manufacturer authorization letters dated within 90 days. Required documentation includes several exhibits from Appendix A, such as the Proposer's Organization Questionnaire, Certification of Compliance, and Community Business Enterprise information in Excel format. Preference may be given to products manufactured in Los Angeles County or the State of California, as well as certified SBE, LSBE, DVBE, and Social Enterprise entities. Deliveries are to be made F.O.B. delivered to the Civil Management Operation Bureau in Los Angeles. The County reserves the right to conduct acceptance testing within 30 days of receipt and may reject any non-conforming items. Vendors are required to use the direct deposit system for payments and must adhere to specific certifications regarding child labor, human trafficking, and data destruction according to NIST SP 80088. The submission deadline is November 13, 2026, via the online portal.