J--HIHW Quarterly HVAC Maintenance

This contract is a small business set-aside solicitation for quarterly HVAC maintenance services at the Hawaiian Islands Humpback Whale National Marine Sanctuary’s Kihei Campus, specifically targeting the Classroom Building, Visitor’s Center, Conference Building, and Wet Lab. The requirement is issued as a Request for Quotation under solicitation number 1305M226Q0214, with a NAICS code of 238220 for Plumbing, Heating, and Air-Conditioning Contractors, and is fully reserved for small businesses including HUBZone, SDVOSB, WOSB, EDWOSB, and 8(a) concerns, with a size standard of $19 million in annual receipts. The contract is structured as a firm-fixed-price purchase order with a base period from September 1, 2026, through August 31, 2027, and four one-year option periods extending through August 31, 2031. The work involves comprehensive quarterly maintenance, necessary repairs, life cycle assessments, and replacement of end-of-life units across a detailed list of HVAC systems including Mitsubishi, Marvair, Skymark, Mr. Cool, Fujitsu, and Carrier models, all performed in compliance with industry standards, manufacturer instructions, and all applicable federal, state, and local codes. The award will be made on a lowest-priced, technically acceptable basis, with technical capability and past performance serving as mandatory pass/fail gate criteria; failure to adequately demonstrate relevant experience within the past two years or supply equipment specification sheets will result in disqualification. All offers must be submitted electronically via email to Chelsea Vera by August 7, 2026, must include an active SAM registration, UEID/CAGE code, signed SF-1449 and SF-30 forms, past performance references, and remain valid for at least 60 days. Payment will be processed electronically through the U.S. Treasury’s Invoice Processing Platform, and contract administration will be managed via FedConnect®. The contractor must ensure all personnel clearly identify themselves as contractor employees in all communications with NOAA staff and adhere to strict non-personal services provisions, prohibiting any employer-employee relationship. Security provisions prohibit access to government IT systems, and the contractor must comply with prohibitions on human trafficking and service contract labor standards. Acceptance of services occurs at the Kihei campus, and all materials must be new, defect-free, and recently manufactured.