This Solicitation opportunity from Florida was posted on June 13, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Homeless Management Information System (HMIS) Solution

Closed

TRN2129615P1State & Local

Submission Closed07/10/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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Department Of Transportation

POSTED

1 day ago

DEADLINE

in 3 months

AI Contract Overview

Broward County Human Services Department (HSD) is seeking a qualified firm to provide a comprehensive Homeless Management Information System (HMIS) solution, including hosted software subscription, implementation, training, and ongoing support and maintenance. The selected vendor must deliver a proprietary Cloud or SaaS platform that facilitates efficient client data collection, advanced reporting, and data sharing capabilities to prevent duplicate entries across participating agencies, all in compliance with HUD and Department of Housing standards. The solution should be industry best practice aligned, with a proven existing client base, and should not involve subcontracting for implementation or support services due to proprietary data and programming rights. Vendors are required to submit their proposals electronically via Bonfire BPRO by July 10, 2025, ensuring timely receipt and adherence to all security and service level agreements specified by Broward County. The solicitation emphasizes the importance of understanding the full requirements outlined in the full solicitation documents, including security protocols and county-specific contractual provisions. The project budget ranges from $500,000 to $2,000,000, and the contract aims to enhance the county’s ability to manage homelessness data effectively through a robust, cloud-based HMIS platform that supports community dashboards, data analysis, and interoperability with third-party systems.

General Info

Agency

Florida → FASD - Purchasing

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

FL, USA

Set-Aside

NONE

Documents

Domestic Partnership Act Certification - RFP-RFQ-RLI

supporting-document

High

TRN2129615P1 - Evaluation Criteria for HMIS

specifications

High

TRN2129615P1 Functionality Checklist

specifications

High

TRN2129615P1 - HMIS Demonstrations Script

specifications

High

TRN2129615P1 - HMIS Security Requirements Exhibit

specifications

High

TRN2129615P1 - HMIS Solution Specifications and Scope of Work

sow

High

TRN2129615P1 - Instructions to Vendors (HMIS Solution)

rfp

High

TRN2129615P1 - Minimum Insurance Requirements

specifications

High

TRN2129615P1 - Vendor Reference Verification Form

past-performance

High

TRN2129615P1 - Vendor Security Questionnaire (VSQ)

specifications

High

Vendor Questionnaire and Standard Certifications - RFP-RFQ-RLI

supporting-documents

High

Volume of Previous Payments Attestation Form

past-performance

High

13-Location Certification - RFP-RFQ-RLI

other

Low

20-OESBD - Procurement Preferences SBE-CBE Form

other

Low

Agreement Exceptions Form - RFP-RFQ-RLI

other

Low

Criminal History Screening Practices Certification

certification

Low

Foreign Country of Concern Attestation (PII)

other

Low

1-Summary of Vendor Rights for Broward County Competitive Solicitations

2-Lobbyist Registration Requirement Certification

3-OESBD Affiliated Entities of the Principals Certification

4-OESBD Ownership Disclosure

5-Security Requirements

6-Litigation History

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 13

Solicitation

Response DeadlineJul 10

Deadline has passed

Submission Closed

07/10/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyFlorida → FASD - Purchasing

ContactsNo contacts available

OfficeN/A

Organization / AgencyFlorida → FASD - Purchasing

Office AddressN/A

ContactsNo contact information available

Full Description

Scope of Work: Broward County Human Services Department (HSD) is seeking a qualified firm to provide a hosted software subscription, implementation, training, and support and maintenance services for a Homeless Management Information System (HMIS) Solution for the Housing Options, Solutions, and Supports Division (HOSS-D). Scope includes, but is not limited to, the furnishing of all labor, materials, services, and incidentals which promote industry best practices to collect and store client-level data, expand standard data analysis and custom reporting capabilities, advanced data sharing interface capabilities to eliminate duplicate client data entry with third-party databases utilized by participating agencies, and advanced data presentation tools including community dashboards as mandated by Department of Housing and Housing and Urban Development (HUD). The proposed HMIS Solution should be a Software as a Service (SaaS) or Cloud solution delivered over the internet. This solution is a proprietary Cloud or SaaS, and the proposers should have an existing Homeless Management Information Systems solution with active clients that can be verified. Due to the nature of proprietary rights of programming and data structures for Cloud or SaaS solutions, industry best practices discourage subcontracting any portions of implementations and on-going customer support Solicitation Provisions/Requirements: (Vendor is cautioned that this is a summary only and the full solicitation must be reviewed).
Broward County Technology Products Agreement Broward County Service Level Agreement Enterprise Technology Services Security Requirements Security Requirements
Office of Economic and Small Business Development Requirements: Not applicable to this solicitation. Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through Bonfire BPRO by the Questions due date. The County will respond to questions in Bonfire BPRO (Messages section). Submittals: Vendor MUST submit its solicitation response electronically through Bonfire BPRO and receive a Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received through Bonfire BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact Bonfire for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact Bonfire BPRO for technical assistance.