HOTEL ROOM RENTAL

This is not a solicitation for Event Planning Services; therefore as such, this requirement is not for event planning services (brokers); award will be made directly to hotel facilities. An offer which requires the Government to execute a separate agreement with a third party (broker) shall be deemed technically unacceptable and rejected. This is a 100% small business set-aside requirement. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58 dated 15 October 2012. The NAICS Code is 721110 - Hotels (except Casino Hotels) and Motels; the small business size standard is $30,000,000. Hotel rooms are required during the period of 1 November 2012 through 30 April 2013 (181 days). EVALUATION FACTORS. Evaluation Factors are Price and Technically Acceptability. BASIS FOR AWARD. In order to be deemed "Technically Acceptable," offerors must demonstrate their capability to meet ALL minimum requirements outlined in the attached Performance Work Statement (see below). Offerors must submit copies of official documentation from their most recent fire, health and safety inspections, conducted at the city, county, state or federal level. Reports must reflect a "satisfactory/compliant" (or equivalent) rating or higher. For the purposes of this solicitation, "official documentation" must clearly annotate the date(s) of the inspection(s), the areas inspected, the results of the inspection, and must be certified by an appropriate authority of the inspecting activity, identified by his/her printed and signed name, title, agency, and contact information (phone, email, etc.). Technical acceptability may be determined by on-site inspection prior to award. Award will be made to the lowest priced, technically acceptable offeror. SOLICITATION PROVISIONS. The provision at 52.212-1, Instructions to Offerors-Commercial Items, is applicable and is tailored as follows: Paragraphs (b)(5), (d), and (e) are deleted. The provision at 52.212-2, Evaluation - Commercial Items, is applicable to this solicitation, and the following factors shall be used to evaluate offers: Price and Technical Acceptability. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition, and is amended to incorporate the following clauses: 52.252-2, Clauses Incorporated by Reference (Fill-in information: http://farsite.hill.af.mil); 252.201-7000, Contracting Officer's Representative; and 252.243-7001, Pricing of Contract Modifications. The following clauses are added: the clause at 252.203-7002, Requirement to Inform Employees of Whistleblower Rights; 252.204-7003, Control of Government Personnel Work Product; 252.204-7008, Export-Controlled Items; 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The clause at 252.232-7010, Levies on Contract Payments (Dec 2006); the clause at 252.243-7001, Pricing of Contract Modifications (Dec 1991). The provision 52.252-1, Solicitation Provisions Incorporated by Reference (Aug 2010) is applicable (Fill-in information: http://farsite.hill.af.mil). The provision at 52.212-2, Evaluation - Commercial Items, is applicable; the clause at 52.212-5 (Jul 2010), Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commerical Items, applies to this acquisition and the following additional FAR clauses cited within the clause also apply: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2010); 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations; 52.219-6, Notice of Total Small Business Set-Aside; 52.219-28, Post-Award Small Business Representation; 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities (Jun 2003); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers with Disabilities (June 1998); 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2001); 52.222-41, Service Contract Act; 52.222-42, Statement of equivalent Rates for Federal Hires; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.225-13, Restriction on Certain Foreign Purchases; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration (Dec 2001); DFARS Clause 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items is applicable and the following additional clauses cited within the clause are also applicable: 252.203-7000 Requirements Relating to Compensation of Former DoD Officials; 252.232- 7003 Electronic Submission of Payment Requests; 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel, in solicitations and contracts for the provision of services. FAR 52.204-99, System for Award Management Registration (Deviation)applies to this solicitation. The selected Offeror must be registered in SAM before award can be made to them. If firm is not registered in SAM, they may do so by going to the SAM website at https://www.sam.gov/portal/public/SAM/. Contract clause, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors, applies to this solicitation. Upon receipt of accelerated payments from the Government, the contractor is required to make accelerated payments to small business subcontractors to the maximum extent practicable after receipt of a proper invoice and all proper documentation from the small business contractor. The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.