HQ Mechanical Maintenance Services

The Washington Department of Ecology is soliciting bids for a service contract (IFB 2705 ADM) to provide comprehensive mechanical and electrical maintenance for its Headquarters facility. The scope of work covers a 322,000 square foot office building, including a service wing, basement, data center, and parking garage. The selected contractor will be responsible for new works, upgrades, and both planned preventative and corrective maintenance for critical systems, including boilers, pressure systems, plumbing, heating, air conditioning, mechanical ventilation, gas pipelines, diesel generators, overhead gantry cranes, and building management systems. All work orders must be managed through the ZLink system, and the contractor must provide a detailed Forward Maintenance Program. To be eligible, bidders must be Licensed Mechanical Contractors in the State of Washington and comply with all state labor and safety regulations, including prevailing wage laws. The award will be granted to the lowest responsive and responsible bidder based on a 105-point evaluation system that scores management and technical proposals, bid pricing, and preferences for small, veteran-owned, or diverse businesses. Bidders must submit their proposals via email by December 11, 2026, including a management proposal, a technical work plan, a staffing plan, and various mandatory certifications regarding nondiscrimination and workers' rights. Once operational, the contractor must implement a rigorous asset identification system using barcodes or tag labels for all equipment.