HR Advisory Service

The Teacher Retirement System of Texas (TRS) is seeking proposals for a subscription-based Human Resources Advisory Service under solicitation TRS000678, issued on April 28, 2026, with responses due by May 28, 2026. The contract requires the Contractor to deliver a comprehensive HR advisory platform offering editable templates, training content compatible with TRS’s Learning Management System, best practice guides, and periodic research reports tailored to public-sector HR operations. The solution must be accessible, regularly updated, and fully compliant with Texas-specific requirements, including state cybersecurity training mandates under Government Code Section 2063.104 and security controls under Section 2054.138. The Contractor must be in good standing in Texas, certified for state contracting, free from debarment, and must comply with the Texas Public Information Act regarding data confidentiality and TX-RAMP standards if cloud services are involved. All deliverables must meet strict acceptance criteria, and TRS retains the right to reject non-conforming items with a five-day cure period before re-evaluation. The contract has an initial one-year term with two optional one-year renewals, during which pricing is fixed and any escalation is prohibited. Proposals must include fully loaded, firm-fixed pricing encompassing all labor, materials, and associated costs, with optional services such as custom template development or facilitated training available but not required. The Contractor is designated as an independent contractor with no employment, agency, or partnership relationship established with TRS. Texas law governs the agreement, with venue exclusively in Travis County, and TRS retains sovereign immunity. The Contractor must indemnify TRS and the State of Texas for negligence, willful misconduct, or intellectual property infringement and maintain insurance meeting Texas-specific requirements, including A.M. Best ratings of A- or better, primary coverage, and waiver of subrogation. All communications, invoicing, and record-keeping must occur through the PAVES system, with monthly invoices due by the 5th of the following month and restricted to accepted deliverables only. Subcontracting is permitted only with mandatory monthly HUB partnership reporting, and assignment, amendments, or delegation of duties require prior written approval from TRS. Failure to meet mandatory experience thresholds or submission requirements results in immediate disqualification, and award will be based on best overall value considering past performance, key personnel, proposed pricing, and compliance with all terms.