Huber Heights Tax, Finance, & Water Departments Renovation at 6131 Taylorsville Road and Addition

The contract solicitation RFP 25-002-CM issued by the City of Huber Heights, Ohio, pertains to the renovation and addition of approximately 9,864 square feet of existing city hall offices and council chambers, plus about 1,478 square feet of new construction. The project will accommodate relocated and improved office spaces for the tax, finance, and water departments. This includes new mechanical and file storage areas as well as a new public entrance. The work is planned in two phases to allow for partial occupancy of the building during construction. The contract documents emphasize compliance with local prevailing wage laws, the use of specified bid forms and qualifications, and require bidders to submit bond security and contractor qualification statements. The bidding process is governed by formal instructions outlining bid definitions, alternate bidding options, unit prices, and procedures for substitutions and addenda, all intended to ensure clarity and fairness in bid submissions. Award of the contract is based on the lowest responsible and responsive bid, with selection criteria focused primarily on price. The City reserves the right to reject any or all bids and to accept the bid most advantageous to the Owner. Special post-bid requirements include the Owner’s obligation to provide evidence of financial capability upon request, and a stringent approval process for subcontractors or suppliers proposed by bidders, overseen by the Owner and Architect to ensure reliability and compliance. Changes in subcontractors after award require prior written consent. Bidders are protected from forfeiture of bid security if disqualified due to objections surrounding subcontractors or suppliers. The contract will use AIA standard forms for general conditions and contract agreement, and mandates completion within a timeframe commencing no more than 30 days after Notice to Proceed. Submission requirements are strict, limiting bids to hard copies delivered in sealed envelopes by a set deadline, with no electronic bids accepted. The documentation does not include federal FAR clauses, detailed contract line items, or pricing data, indicating a municipal procurement conducted under local regulations and municipal standards.