HVAC Exhaust Replacement for USDA ARS in Corvallis, OR

This solicitation, numbered 1232SA26Q0648, is a Request for Quotation for an HVAC Exhaust Replacement project at the USDA ARS facility in Corvallis, Oregon, issued under FAR Part 12 as a commercial item acquisition. The estimated contract value ranges between $150,000 and $350,000, and it is structured as a Total Small Business Set-Aside under NAICS code 238220 with a small business size standard of $19.0 million. All responsible small business concerns may submit quotations, and offers are evaluated on a Lowest Price Technically Acceptable basis, where technical acceptability is a pass/fail gate determined by compliance with requirements and demonstrated past performance. Submitting vendors must have an active SAM.gov registration with a valid UEI number, and quotes must be sent via email to Michael.Sherlock@usda.gov no later than 11:00 a.m. local time on June 30, 2026. Bidders are required to provide a bid guarantee equal to at least 20 percent of the proposed price, not exceeding $3,000,000, using Standard Form 24, and failure to provide this in proper form and by the deadline will result in rejection unless exempt under FAR 28.101-4. Upon award, contractors must furnish both Payment and Performance Bonds using Standard Form 25 within ten calendar days if the contract exceeds $150,000, and a Payment Bond using SF 25A if the award exceeds $35,000. The project requires strict adherence to construction standards, including compliance with NFPA 70 for electrical systems and detailed specifications for materials, equipment packaging, and labeling—such as fans delivered as factory-assembled units with protective crating, and plastic labels meeting specific thickness, color, temperature, and durability standards. Contractors must comply with all applicable labor standards, including wage rate requirements under the Davis-Bacon Act, and provide certified payroll records. The performance period begins within 14 days of notice to proceed and must conclude within 365 days, though conflicting timelines appear in the documentation. All proposals must include a detailed Schedule of Values with separate line items for each specification section, subcontract amounts exceeding five percent of the contract sum, allowances, overhead, and a five percent closeout cost. Contractors are required to conduct a