HVAC Filters

Solicitation 8698 is an Invitation to Bid for HVAC filters issued by the City of Waterbury, Connecticut, with sealed bids due by 11:00 a.m. on February 27, 2026. The procurement is managed by the Director of Purchasing and requires submissions to be delivered to City Hall. While the primary solicitation is for the City of Waterbury, associated contractual terms and evaluation frameworks reference the City of Denton, Texas, utilizing a best-value trade-off award methodology. Evaluation is weighted based on price and total cost of ownership at 40 percent, compliance with specifications and quality at 20 percent, indicators of probable performance at 20 percent, and the delivery schedule at 20 percent. The contract requires deliverables to be shipped F.O.B. destination, with the City maintaining sole authority for inspection and acceptance at the point of delivery. Contractors must adhere to strict packaging and marking requirements, including the provision of detailed packing lists and the clear labeling of recycled materials. Administrative requirements include submitting duplicate invoices to the Accounts Payable Department and maintaining minimum insurance levels. Offerors must provide a conflict of interest questionnaire and, depending on their size and status, certifications regarding the prohibition on contracts with companies boycotting Israel and the disclosure of interested parties. Performance is measured by a 95 percent on-time order fulfillment rate and a one-year warranty on parts and labor.