HVAC Maintenance Service Maltz- Chapman Annex JBSA-Lackland

The U.S. Department of Defense, through the FA3016 502 Cons Cl office at Joint Base San Antonio—Lackland Chapman Training Annex, is conducting market research under solicitation FA3016MaltzJBSA to identify qualified small businesses capable of providing a comprehensive preventive and corrective maintenance program for HVAC systems at the Maltz Special Warfare Aquatic Training Center, Building 98. This requirement, classified under NAICS code 238220 and structured as a Total Small Business Set-Aside under FAR 19.5, seeks vendors to maintain critical equipment including PoolPak units, exhaust fans, and RTUs listed in Appendix A, ensuring optimal climate control, prevention of humidity-related structural damage, and regulatory-compliant indoor air quality for personnel. Contractors must supply all labor, tools, materials, supervision, and oversight to perform scheduled preventive maintenance and respond to emergency corrective tasks, with reimbursement for parts limited to actual cost without markup, supported by original supplier invoices and prior written approval from the Contracting Officer’s Representative. Performance expectations include monthly work scheduling, monthly status reports delivered within five working days after each reporting period, and an annual maintenance overview submitted prior to contract commencement. Emergency repairs must be completed within four hours, and any defective work must be re-performed at no additional cost within two hours of notification, with all discrepancies documented on a Surveillance Checklist and returned within three business days. A written Quality Control Plan must be included in the response, outlining strategies for quality workmanship, process improvement, and deficiency correction. Vendors must demonstrate prior experience serving military customers and confirm their small business and socio-economic status, along with a valid CAGE code and NAICS code validation. Security protocols mandate compliance with Air Force installation access procedures, including advance submission of personnel and vehicle access requests with full legal names, dates of birth, Social Security Numbers, and state-issued ID. Contractors are required to maintain general liability insurance of at least $500,000 per occurrence, $1 million per occurrence and $2 million general aggregate for property damage, and automobile liability coverage meeting specific per-person and per-occurrence limits. All work must adhere to OSHA safety standards and federal, state, and base environmental regulations, with immediate verbal reporting and written Accident Investigation Reports submitted within five days for any incidents. Responses are due by June 22, 2026, at 12:00 PM CST via email to the designated points of contact and