HVAC PREVENTIVE MAINT-NATL WEATHER SVC VERMONT
Active
1305M326Q0247FederalResponse Deadline
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
Show more
The contract is a five-year, small business set-aside for HVAC preventive maintenance services at two locations in Vermont: the National Weather Service Forecast Office in South Burlington and the Vermont National Guard Base Radar Data Acquisition Site in Colchester. The base period runs from the award date through June 30, 2027, with four optional one-year extensions through June 30, 2031, bringing the total potential contract value to $53,329.00. The work requires comprehensive supervision, labor, tools, materials, and equipment to perform scheduled maintenance in accordance with the attached Statement of Work, which bidders must review thoroughly and for which a site visit is strongly recommended. The solicitation is issued as a combined synopsis and request for quotation under FAR Part 12, with the NAICS code 811310 and a small business size standard of $12.5 million. All quotations must be submitted electronically by 10:00 a.m. MDT on July 7, 2026, to the designated email address, and must comply with the terms and conditions outlined in the attached SF-18 form. The U.S. Department of Labor wage determination dated May 13, 2026, is incorporated, and the place of performance is listed as Upton, New York, though services are rendered in Vermont. No written solicitation will be issued, and contractors bear full responsibility for ensuring timely submission and receipt confirmation.
General Info
Five-year HVAC maintenance contract in Vermont with optional extensions, value up to $53,329, small business set-aside.
Agency
Department Of Commerce NoaaView Agency
NAICS
811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance View NAICS
Place of Performance
WASet-Aside
SBA
Documents
(3)AI Contract Breakdown
Uniform Contract FormatWhat is UCF?
Uniform Contract Format (UCF) uses AI to break down any contract into standardized sections—scope, pricing, deliverables, and evaluation criteria.
Timeline
PhaseCombined Synopsis
Response Deadline
Organization & Contact Information
Show more
AgencyDepartment Of Commerce Noaa
Contacts1 person available
OfficeSEATTLE, WA, 98115, USA
Office AddressSEATTLE, WA, 98115, USA
Contacts
Full Description
Show more
THE INCUMBENT CONTRACT WAS AWARDED TO ALLIANCE GROUP INC FOR AN AGGREGATE OF $53,329.00 FOR FIVE (5) YEARS. THE STATEMENT OF WORK WITHIN THIS SOLICITATION MAY OR MAY NOT HAVE BEEN MODIFIED FROM THE INCUMBENT CONTRACT; THEREFORE, IT IS RECOMMENDED THAT QUOTERS THOROUGHLY REVIEW THE STATEMENT OF WORK IN THIS SOLICITATION AND MAKE A SITE VISIT.
COMBINED SYNOPSIS/SOLICITATION
Services, non-personal, to provide heating, ventilation, and air conditioning (HVAC) preventive maintenance services at the National Weather Service (NWS) Forecast Offices in South Burlington, VT and Colchester, VT.
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1305M326Q0247 is issued as a Request for Quotation (RFQ) for the provision of HVAC preventive maintenance services.
This acquisition is set-aside for small business concerns. The associated NAICS code is 811310. The small business size standard is $12.5M.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
CLIN 0001 – BASE PERIOD
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 1001 – OPTION YEAR 1
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 2001 – OPTION YEAR 2
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 3001 – OPTION YEAR 3
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 4001 – OPTION YEAR 4
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions.
THE STATEMENT OF WORK (SOW) IS ATTACHED (ATTACHMENT 1).
THE U.S. DEPARTMENT OF LABOR WAGE DETERMINATION 2015-4137 REVISION 31 DATED 05/13/2026 WILL BE INCORPORATED AND MAY BE VIEWED AT WWW.SAM.GOV (ATTACHMENT 2)
SEE THE ATTACHED SF 18 WITH THE TERMS AND CONDITIONS WHICH ALL QUOTERS MUST BE IN COMPLIANCE WITH TO BE ELIGIBLE FOR AWARD.
QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF 18 FORM OR ON COMPANY LETTERHEAD.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see RFO part 47).
Period of Performance:
Base Period of performance for this requirement is Date of Award through 06/30/2027.
Option Period 1 for a twelve (12) month period 07/01/2027 through 06/30/2028.
Option Period 2 for a twelve (12) month period 07/01/2028 through 06/30/2029.
Option Period 3 for a twelve (12) month period 07/01/2029 through 06/30/2030.
Option Period 4 for a twelve (12) month period 07/01/2030 through 06/30/2031.
The Base Period start date is estimated to be a date 06/25/2026 through 07/01/2026. If there is a significant delay in awarding this contract, a shortened base period of performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.
Place of Performance:
National Weather Service
175 Brookhaven Avenue
Upton, NY 11973-5000
(v) A list of solicitation provisions that apply to the acquisition can be found in the attached SF 18.
(vi) A list of contract clauses that apply to the acquisition can be found in the attached SF 18.
(vii) Quotes are required to be received in the contracting office no later than 10:00am MDT on TUESDAY, JULY 7, 2026. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
(viii) Any other additional information required by 5.101(c).
Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
COMBINED SYNOPSIS/SOLICITATION
Services, non-personal, to provide heating, ventilation, and air conditioning (HVAC) preventive maintenance services at the National Weather Service (NWS) Forecast Offices in South Burlington, VT and Colchester, VT.
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1305M326Q0247 is issued as a Request for Quotation (RFQ) for the provision of HVAC preventive maintenance services.
This acquisition is set-aside for small business concerns. The associated NAICS code is 811310. The small business size standard is $12.5M.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
CLIN 0001 – BASE PERIOD
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 1001 – OPTION YEAR 1
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 2001 – OPTION YEAR 2
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 3001 – OPTION YEAR 3
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
CLIN 4001 – OPTION YEAR 4
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Vermont National Guard Base, Radar Data Acquisition (R.D.A.) Site in Colchester, Vermont
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions.
THE STATEMENT OF WORK (SOW) IS ATTACHED (ATTACHMENT 1).
THE U.S. DEPARTMENT OF LABOR WAGE DETERMINATION 2015-4137 REVISION 31 DATED 05/13/2026 WILL BE INCORPORATED AND MAY BE VIEWED AT WWW.SAM.GOV (ATTACHMENT 2)
SEE THE ATTACHED SF 18 WITH THE TERMS AND CONDITIONS WHICH ALL QUOTERS MUST BE IN COMPLIANCE WITH TO BE ELIGIBLE FOR AWARD.
QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF 18 FORM OR ON COMPANY LETTERHEAD.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see RFO part 47).
Period of Performance:
Base Period of performance for this requirement is Date of Award through 06/30/2027.
Option Period 1 for a twelve (12) month period 07/01/2027 through 06/30/2028.
Option Period 2 for a twelve (12) month period 07/01/2028 through 06/30/2029.
Option Period 3 for a twelve (12) month period 07/01/2029 through 06/30/2030.
Option Period 4 for a twelve (12) month period 07/01/2030 through 06/30/2031.
The Base Period start date is estimated to be a date 06/25/2026 through 07/01/2026. If there is a significant delay in awarding this contract, a shortened base period of performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.
Place of Performance:
National Weather Service
175 Brookhaven Avenue
Upton, NY 11973-5000
(v) A list of solicitation provisions that apply to the acquisition can be found in the attached SF 18.
(vi) A list of contract clauses that apply to the acquisition can be found in the attached SF 18.
(vii) Quotes are required to be received in the contracting office no later than 10:00am MDT on TUESDAY, JULY 7, 2026. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
(viii) Any other additional information required by 5.101(c).
Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.