J--HVAC PREVENTIVE MAINT-NATL WEATHER SVC VERMONT
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
This contract is a combined synopsis and solicitation for HVAC preventive maintenance services at two locations in Vermont: the National Weather Service Forecast Office in South Burlington and the Vermont National Guard Base’s Radar Data Acquisition Site in Colchester. The acquisition is structured as a sole-source, single firm fixed-price purchase order under the Revolutionary FAR Overhaul (RFO) Part 12, with a total potential value of $53,329 over five years, including a base year and four one-year option periods. The contract is set aside exclusively for small business concerns under NAICS code 811310 with a size standard of $12.5 million. The scope requires the contractor to furnish all labor, tools, materials, equipment, and supervision necessary to perform quarterly preventive maintenance on all HVAC components, including air handlers, condensing units, heat pumps, VAV boxes, control sensors, and related systems, adhering to industry standards from ASHRAE, NFPA, UL, ANSI, and others. Maintenance must be conducted during the operating season with semi-annual and annual checks performed as part of the regular quarterly visits. Performance spans from the estimated award date between June 25 and July 1, 2026, through June 30, 2031, contingent on option exercise, with acceptance occurring onsite at both locations. Quotes must be submitted electronically by July 7, 2026, to kerri.coffey@noaa.gov and must include the solicitation number, UEI and CAGE codes from an active SAM registration, completed SF-18 form, and confirmation of compliance with all provisions. The evaluation is based on a lowest priced, technically acceptable (LPTA) process, where both technical capability and price must pass as mandatory gates. Contractors must adhere to federal wage determinations, comply fully with OSHA and other health and safety regulations, ensure personnel sign in/out at facilities, and may not exercise government discretion or be under continuous government supervision. Payment will be processed through the Treasury’s IPP system in accordance with the Prompt Payment Act, and contract administration requires FedConnect registration. A site visit is strongly advised to understand the operational environment, although not mandatory. Quotes must remain firm for 60 days after the submission deadline.
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Full Description
COMBINED SYNOPSIS/SOLICITATION
Services, non-personal, to provide heating, ventilation, and air conditioning (HVAC) preventive maintenance services at the National Weather Service (NWS) Forecast Offices in South Burlington, VT and Colchester, VT.
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1305M326Q0247 is issued as a Request for Quotation (RFQ) for the provision of HVAC preventive maintenance services.
This acquisition is set-aside for small business concerns. The associated NAICS code is 811310. The small business size standard is $12.5M.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov .
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
CLIN 0001 – BASE PERIOD
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Camp Johnson, 30 Mt Mansfield Ave in Colchester, Vermont
CLIN 1001 – OPTION YEAR 1
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Camp Johnson, 30 Mt Mansfield Ave in Colchester, Vermont
CLIN 2001 – OPTION YEAR 2
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Camp Johnson, 30 Mt Mansfield Ave in Colchester, Vermont
CLIN 3001 – OPTION YEAR 3
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Camp Johnson, 30 Mt Mansfield Ave in Colchester, Vermont
CLIN 4001 – OPTION YEAR 4
SERVICES, NON-PERSONAL, TO PROVIDE ALL SUPERVISION, LABOR, TOOLS, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY TO PROVIDE HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTIVE MAINTENANCE SERVICES IN ACCORDANCE WITH THE ATTACHED STATEMENT OF WORK. SERVICES TO BE PERFORMED AT THE FOLLOWING TWO (2) LOCATIONS:
SITE 1: Burlington National Weather Service, Weather Forecast Office in South Burlington, Vermont
SITE 2: Camp Johnson, 30 Mt Mansfield Ave in Colchester, Vermont
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions.
THE STATEMENT OF WORK (SOW) IS ATTACHED (ATTACHMENT 1).
THE U.S. DEPARTMENT OF LABOR WAGE DETERMINATION 2015-4137 REVISION 31 DATED 05/13/2026 WILL BE INCORPORATED AND MAY BE VIEWED AT WWW.SAM.GOV (ATTACHMENT 2)
SEE THE ATTACHED SF 18 WITH THE TERMS AND CONDITIONS WHICH ALL QUOTERS MUST BE IN COMPLIANCE WITH TO BE ELIGIBLE FOR AWARD.
QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF 18 FORM OR ON COMPANY LETTERHEAD.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see RFO part 47).
Period of Performance:
Base Period of performance for this requirement is Date of Award through 06/30/2027.
Option Period 1 for a twelve (12) month period 07/01/2027 through 06/30/2028.
Option Period 2 for a twelve (12) month period 07/01/2028 through 06/30/2029.
Option Period 3 for a twelve (12) month period 07/01/2029 through 06/30/2030.
Option Period 4 for a twelve (12) month period 07/01/2030 through 06/30/2031.
The Base Period start date is estimated to be a date 06/25/2026 through 07/01/2026. If there is a significant delay in awarding this contract, a shortened base period of performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years.
Places of Performance:
SITE 1: Burlington National Weather Service, Weather Forecast Office
Burlington International Airport
1200 Airport Drive
South Burlington, Vermont 05403-6028
SITE 2: Vermont National Guard Base, Radar Data Acquisition (RDA) Site
Camp Johnson
30 Mount Mansfield Ave
Colchester, Vermont 05446-3012
(v) A list of solicitation provisions that apply to the acquisition can be found in the attached SF 18.
(vi) A list of contract clauses that apply to the acquisition can be found in the attached SF 18.
(vii) Quotes are required to be received in the contracting office no later than 10:00am MDT on MONDAY, AUGUST 17, 2026 unless an amendment is issued to change to a different date. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov
THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.
(viii) Any other additional information required by 5.101(c).
Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.
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