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HVAC Repair, Replacement and Maintenance Services UTC

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RFQ033875State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This Universal Term Contract establishes an agreement for the routine maintenance, repair, and replacement of commercial and residential HVAC systems across various City of Columbus facilities. The scope of work includes installing equipment, troubleshooting, wiring, and maintaining computerized controls, with an estimated annual expenditure of 225,000 dollars. The contract is set to remain in effect until February 28, 2030, covering individual occurrences valued under 40,000 dollars. Qualified bidders must possess current Ohio Construction Industry Licensing Board licenses in HVAC, Refrigeration, and Hydronics. Requirements for submission include a detailed five-year work history, a list of licensed personnel, and four professional references for projects of similar scope and complexity. All inquiries must be submitted via the Vendor Services portal by November 16, 2026, with a final response deadline of December 3, 2026.

General Info

HVAC maintenance for City of Columbus facilities through February 2030, costing 225,000 dollars annually.

Agency

Ohio → Facilities

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

Columbus,, Columbus, OH, 43215, USA

Set-Aside

NONE

Documents

3
PDF
XLSX
XLSX

AI Contract Breakdown

Uniform Contract Format

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CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

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Organization & Contact Information

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AgencyOhio → Facilities
ContactsNo contacts available
OfficeN/A
Organization / AgencyOhio → Facilities
Office AddressN/A
ContactsNo contact information available

Full Description

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1.1 Scope: This proposal is to provide the City of Columbus with a Universal Term Contract (blanket type) for the routine maintenance, repair and/or replacement of Commercial and residential heating, ventilation, and air conditioning (HVAC) systems at various City of Columbus facilities. Examples of the work include, but are not limited to, installing fixtures and equipment, new wiring, troubleshooting, and repairing existing HVAC systems and controls. Services under this contract may involve wiring, circuits, motors, blowers, and maintenance of HVAC systems computerized controls. It is estimated the City will spend Two Hundred Twenty-Five Thousand ($225,000.00) annually on this contract. The term of this proposed contract will extend to February 28, 2030. 1.2 Classification: The successful bidder will provide HVAC maintenance and repairs, under Twenty Thousand Dollars ($40,000) per occurrence, for all facilities owned, leased, operated, or funded by the City of Columbus. Bidders are required to show experience in providing these types of services, as detailed in these specifications. 1.2.1 Bidder Experience: The offeror must submit an outline of its experience, and work history for the past five (5) years, not including any previous service to the City of Columbus. 1.2.1.1 A list of qualified personnel with the requisite experience, and license, if required, must be included in the work history. 1.2.2 Bidder References: The offeror shall have documented proven successful contracts from at least four customers that the offeror supports that are similar in scope, complexity, and cost to the requirements of this specification. Bidders must hold current Ohio Construction Industry Licensing Board (OCILB) HVAC, Refrigeration, and Hydronic license(s). 1.3 Specification Questions: Questions regarding this bid must be submitted on the Vendor Services portal by 11:00 am Monday, November 16, 2026. Responses will be posted on the RFQ on Vendor Services no later than Thursday, November 19, 2026, at 4:00 pm.

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