HVAC Replacement Services - IFB 26C365001

The California Highway Patrol is soliciting bids for the comprehensive replacement of heating, ventilation, and air conditioning systems at its Solano Area Office located at 3050 Travis Blvd, Fairfield, CA. This Invitation for Bid (IFB) requires contractors to furnish all labor, materials, equipment, supervision, permits, and associated costs under a lump sum arrangement, with the work anticipated to commence on July 1, 2026, and conclude by June 30, 2027, subject to possible extension based on performance and funding. Bidders must hold a valid CSLB C-20 license and are responsible for obtaining all necessary installation permits, conducting pre- and post-testing and balancing of the entire HVAC system, installing and calibrating economizers with each new unit, providing two copies of operation and maintenance manuals, and delivering on-site training to CHP personnel. All pricing must be all-inclusive and remain fixed throughout the contract term, with bids evaluated solely on lowest cost after applying applicable preferences for Disabled Veteran Business Enterprises (DVBE) and Small Businesses, with cumulative adjustments capped at $100,000. DVBE participation incentives range from 1% to 5% based on participation levels, and bidders must submit full DVBE declarations and Small Business certifications, including mandatory documentation such as STD 204 and STD 205 payee forms, CHP 78V conflict of interest statements, non-collusion affidavits, UNRUH Civil Rights Certification, and DIR registration verification for both prime and subcontractors. Contractors must comply with stringent administrative, safety, labor, and legal requirements, including posting and maintaining performance and payment bonds equal to half and full contract value respectively, adhering to prevailing wage rates under California Labor Code, and ensuring all personnel undergo driver’s license and fingerprint verification prior to accessing CHP facilities. Strict site management rules require daily cleanup of all debris and packaging materials, proper labeling of hazardous chemicals, and immediate notification of work stages ready for state inspection, with any work covered without prior approval to be uncovered at the contractor’s expense. Invoices must be submitted with one original and one copy, addressed specifically to “California Highway Patrol” (not “CHP”), signed by the contractor if not on pre-printed billheads, and delivered to the CHP Facilities Section in Sacramento. All bid documents must be physically submitted by June 17, 2026, at 10:00 a.m.,