Z--HVAC Replacement - WV

The contract is for the replacement of the HVAC system at the White Sulphur Springs National Fish Hatchery Wild Fish Building in West Virginia, issued under solicitation number 140FC226R0011 as a Total Small Business Set-Aside under NAICS Code 238220. The work requires the installation of two Carrier DLS R454B MULTI 36K outdoor units and a minimum of eight corresponding indoor units, along with wall-mounted thermostats, elimination of handheld remotes, removal and disposal of existing equipment, patching of openings with matching materials, reuse of existing pads and penetrations, and necessary electrical modifications including lockout-tagout procedures. All installations must follow manufacturer specifications and comply with federal, state, and local codes. Key deliverables include manufacturer-approved shop drawings prior to installation, as-built drawings clearly marked as such, verification by a manufacturer’s representative, and proof of registered equipment warranties. The contract is a firm-fixed-price award with a performance period from July 13, 2026, to January 29, 2027, and requires submission of a bid schedule with unit and total pricing, the offeror’s SAM.gov UEI code, and contact information. The solicitation is restricted to small businesses and requires active SAM registration by the award deadline. The evaluation process allocates 51% of the award decision to non-price factors including technical approach, proposed schedule, and documented past performance on three similar projects, while 49% is based on total proposed price. A valid contractor license is mandatory and serves as a pass/fail gate for award consideration. Contract administration is handled by FWS Construction A/E Team 2 in Falls Church, Virginia, with payments processed electronically through the Treasury’s Invoice Processing Platform (IPP). Contractors must register for IPP, and waivers must be submitted with the proposal if unable to comply. Performance and payment bonds are required if construction costs exceed $150,000, and proof of insurance must be submitted within five days of award. Additional requirements include submission of a safety plan, protection of site vegetation and soils, roping off work areas, and repair of any damage caused by contractor activities at no extra cost. All work must be inspected according to government procedures, including advance notice for observation and formal notice ten working days prior to final inspection, with the contractor’s superintendent required to be present. Compliance with FAR clauses covering small business representations, Buy American requirements, security prohibitions