HVAC Supplies - QVL

The City of Tucson is seeking proposals from qualified firms to establish a Qualified Vendor List (QVL) for HVAC supplies, aimed at supporting the daily operations of key city departments such as Housing and Community Development (HCD) and Environmental and General Services (EGSD) - Facilities and Communications Division (FCM). The primary goal is to create a reliable source of residential and commercial/industrial HVAC parts and supplies from various manufacturers and brands, facilitating maintenance, repairs, and operational needs across multiple city-managed properties. Successful vendors will be authorized to supply these items, which are primarily intended for pickup at storefront locations by city field crews, although deliveries FOB Destination to various Tucson locations are also possible. The estimated annual expenditure for these supplies is approximately $100,000, with funding coming from multiple sources, including projects utilizing HUD funding, which will be subject to specific federal terms and conditions that must be accepted without modification. The solicitation, identified as number 240199 and posted on October 28, 2024, has a response deadline of November 21, 2024. The contract size is estimated to range between $500,000 and $2,000,000, with the NAICS code 925120 indicating a focus on administrative and support services related to environmental quality and urban planning. The point of contact for inquiries is Joseph Palacino, reachable via email or phone. The procurement process includes an offer and acceptance document, which formalizes the agreement once the proposal is accepted, binding the selected vendor to provide the specified HVAC supplies in accordance with the terms outlined in the RFP. The contract emphasizes compliance with federal funding requirements, especially those linked to HUD, and mandates submission of all necessary certifications with proposals to avoid rejection.