HVAC System Installation at City Yard Contract No. GB26-015

The City of San Bernardino Finance Department is seeking a contractor to install a new HVAC system at the Corporation Yard located at 234 S. Mountain View Avenue, California, under Contract No. GB26-015, solicited via RFQ F-27-4079. The scope requires complete removal and disposal of existing systems and installation of two 4-ton split HVAC units with new R-8 insulated galvanized ductwork, diffusers, grilles, and full system commissioning, including testing for airflow, refrigerant charge, and controls. All work must comply with the California Mechanical Code, California Building Code, Title 24 Part 6, ASHRAE, SMACNA, CALGreen, and the 2024 Greenbook, with codes taking precedence over specifications. The contractor is responsible for all labor, materials, equipment, tools, transportation, site mobilization, debris removal, and final cleanup, and must ensure materials are stored per manufacturer guidelines to prevent damage. Performance must begin within ten working days of the Notice to Proceed and be completed within sixty calendar days, with work subject to inspection and acceptance at the project site by the City’s Engineer. Award will be made on a Lowest Price Technically Acceptable basis, with the contract going to the lowest responsive and responsible bidder whose proposal meets minimum technical requirements including fully completed bid forms, certifications, and pricing. No contract value is specified as pricing fields in the bid schedule are blank and must be completed by offerors. The contractor must hold an active DIR registration, provide proof of workers’ compensation insurance, submit a non-collusion declaration, and if applicable, a CARB Fleet Compliance Certificate with a CRC. A full-time superintendent must be present on-site throughout the project, and all subcontractors must meet the same insurance and compliance standards as the prime contractor. Performance and payment bonds are required, along with pollution liability and equipment insurance. The contractor must submit detailed construction schedules, RFI forms for ambiguous instructions, and retain all project records for four years. All proposals must be submitted electronically through the PlanetBids portal by the deadline of August 13, 2026, with no alternative submission methods accepted. The City’s Director of Public Works, Lynn Merrill, is authorized to approve change orders, and the Engineer acts as the City’s representative for technical oversight. No COTR, COR, or PCO is named, and payment procedures, remittance addresses, invoicing systems, or federal appropriation codes are