HVAC Unit Replacement – Oakland West Field Site: Phase 2

The Bay Area Air Quality Management District is soliciting bids for the replacement of an existing wall-mounted HVAC unit at the Adeline Maintenance Center Yard in Oakland, California, under Invitation for Bid IFB 2026-003. The work involves removing the current unit and installing a new 1-ton Bard HVAC unit or an approved equivalent, including all necessary utilities disconnection and reconnection, refrigerant recovery in compliance with EPA Section 608, obtaining City of Oakland mechanical permits, and completing system startup and commissioning. All work must adhere to applicable federal, state, and local codes, including California prevailing wage requirements and DIR registration mandates. The contract will be awarded on a Lowest Price Technically Acceptable basis to the lowest responsive and responsible bidder whose proposal meets all mandatory technical requirements, including submission of two professional references, full disclosure of any conflict of interest, proof of active California C-20 HVAC license, and DIR registration for both prime and subcontractors. Bidders must also disclose any use of generative artificial intelligence in preparing their proposal. The solicitation requires electronic submission via the OpenGov Procurement Portal by 5:00 PM Pacific Time on August 26, 2026, with no late submissions accepted. Proposals must be in accessible, non-encrypted formats and include specified documentation such as subcontractor details and refrigerant recovery certifications. The anticipated notice to proceed is October 1, 2026, with contract commencement expected around September 21, 2026, though the full performance period is not defined. Payment will follow public works requirements, including retention withholding, and all contract deliverables must ensure one full year of reliable operation post-final acceptance. The Air District retains authority for final inspection and acceptance at the project site in Oakland, and all bid materials become public record after award recommendation, with bidders solely responsible for any claims arising from improper confidentiality designations. No contract value is pre-determined; pricing is to be submitted by bidders in their proposal, with reimbursable permit fees calculated at cost plus 20%.