This Sources Sought opportunity from Department Of Health And Human Services was posted on May 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
IAW Buy Indian Act of 1910: Sources Sought for Dentrix Enterprise Software- Annual EDR Maintenance and Helpdesk Fees
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The contract seeks sources for annual maintenance and helpdesk support fees related to Dentrix Enterprise Electronic Dental Record (EDR) software, specifically targeting firms capable of providing these services to the Phoenix Area Indian Health Service (IHS) office. This is a sources sought notice used for market research and to determine compliance with the Buy Indian Act, rather than a formal request for quotation or proposal. The notice emphasizes the preference for Indian Small Business Economic Enterprises (ISBEE), requiring that interested vendors self-certify their status according to specific ownership, earnings, and management criteria involving Indian entities. The solicitation falls under NAICS code 513210, which pertains to software publishers and includes companies that develop and support software applications. Interested parties are required to submit detailed information by May 23, 2026, including company details, contract numbers if applicable, registration numbers, business classification (IEE or ISBEE), and a capability statement demonstrating their qualifications. Vendors must also complete the IHS Indian Economic Enterprise Representation form to affirm their eligibility and disclose the federally recognized tribe or Alaska Native corporation that supports their status. The government will use the responses to determine feasibility for set-aside awards and acquisition strategy, ensuring alignment with federal regulations and the Buy Indian Act provisions. The point of contact for this engagement is Michele Lodge of the Phoenix Area Indian Health Service.
General Info
Agency
NAICS
Place of Performance
Phoenix, AZ, 85004, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
SOURCES SOUGHT ONLY ! PLEASE PROVIDE ONLY WHAT DATA IS ASKED FOR.
GENERAL INFORMATION
SUBJECT: Dentrix Enterprise – EDR Annual Maintenance and Helpdesk Fees
Sources Sought: SS-26-PHX-022
NAICS CODE: 513210- (Software Publishers) covers establishments that design, develop, publish, and provide support for computer software, including operating systems, applications, and games. These firms may publish software via subscriptions or downloads and may also provide maintenance and installation services
POINT OF CONTACT: Michele Lodge; michele.lodge@ihs.gov
PLACE OF PERFORMANCE (DELIVERY ADDRESS):
Various locations for Phoenix Area Office
RESPONSE DATE/TIME: 23 May 2026 at 3pm (PST)
BUY INDIAN ACT
The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.
Definition(s): INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
- The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
- The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
- The management and daily business operations must be controlled by one or more individuals who are Indians.
Definition: INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.
DESCRIPTION OF REQUIREMENT
Electronic Dental Record (EDR) Annual Maintenance and Helpdesk Feed for Dentrix Enterprise Software. Please see attached Scope of Work for further details.
INTERESTED PARTIES
THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO DETERMINE COMPLAINCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.
All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:
1. Company name.
2. Point of contact (name/title/telephone number/e-mail address).
3. FSS / SEWP Contract number, if applicable.
4. SAM Unique Entity Identifier Number.
5. Tax ID number.
6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.
7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.
8. Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.
To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:
- Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and,
- Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.
Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this Sources Sought notice will be provided.
Attachment 1: IHS Indian Economic Enterprise Representation form
Attachment 2: Scope of Work