This Sources Sought opportunity from Department Of Health And Human Services was posted on May 13, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
IAW Buy Indian Act of 1910: Sources Sought for Dentrix Enterprise Software- Annual EDR Maintenance and Helpdesk Fees
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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This solicitation is a Sources Sought notice issued under the Buy Indian Act of 1910 for the annual maintenance and helpdesk support of Dentrix Enterprise Electronic Dental Record (EDR) software across multiple Indian Health Service facilities within the Phoenix Area Office. The acquisition is exclusively set aside for Indian Economic Enterprises (IEE) and Indian Small Business Economic Enterprises (ISBEE), requiring all potential vendors to self-certify their eligibility through the official IHS representation form and identify the federally recognized Indian Tribe or Alaska Native Corporation on which their status is based. Vendors must be currently registered in the System for Award Management (SAM) with an active Unique Entity Identifier and must provide their tax ID, point of contact details, FSS/SEWP contract number if applicable, and a capability statement demonstrating their ability to deliver the required software support services. The technical scope includes ongoing updates, remote and telephone support during business hours Monday through Friday, and system maintenance across seven service locations including Phoenix Indian Medical Center, Whiteriver, Hopi, Fort Yuma, Colorado Service Unit, Fort Duchesne, and Elko-Southern Bands Dental Office. Performance is expected to begin March 2, 2026, with a base year and two one-year option periods per site, potentially extending through March 4, 2030. Invoicing must be submitted through the U.S. Treasury Integrated Payment Platform (IPP), and each site has a designated Contracting Officer’s Representative responsible for monitoring compliance, technical performance, and invoice certification. Responses are due by May 23, 2026, at 3:00 PM PST, and no formal evaluation factors, pricing, or contract clauses are included at this stage as this is strictly market research to determine vendor availability and compliance with the Buy Indian Act set-aside requirements.
General Info
Agency
NAICS
Place of Performance
Phoenix, AZ, 85004, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
SOURCES SOUGHT ONLY ! PLEASE PROVIDE ONLY WHAT DATA IS ASKED FOR.
GENERAL INFORMATION
SUBJECT: Dentrix Enterprise – EDR Annual Maintenance and Helpdesk Fees
Sources Sought: SS-26-PHX-022
NAICS CODE: 513210- (Software Publishers) covers establishments that design, develop, publish, and provide support for computer software, including operating systems, applications, and games. These firms may publish software via subscriptions or downloads and may also provide maintenance and installation services
POINT OF CONTACT: Michele Lodge; michele.lodge@ihs.gov
PLACE OF PERFORMANCE (DELIVERY ADDRESS):
Various locations for Phoenix Area Office
RESPONSE DATE/TIME: 23 May 2026 at 3pm (PST)
BUY INDIAN ACT
The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.
Definition(s): INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
- The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
- The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
- The management and daily business operations must be controlled by one or more individuals who are Indians.
Definition: INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.
DESCRIPTION OF REQUIREMENT
Electronic Dental Record (EDR) Annual Maintenance and Helpdesk Feed for Dentrix Enterprise Software. Please see attached Scope of Work for further details.
INTERESTED PARTIES
THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO DETERMINE COMPLAINCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.
All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:
1. Company name.
2. Point of contact (name/title/telephone number/e-mail address).
3. FSS / SEWP Contract number, if applicable.
4. SAM Unique Entity Identifier Number.
5. Tax ID number.
6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.
7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.
8. Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.
To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:
- Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and,
- Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.
Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this Sources Sought notice will be provided.
Attachment 1: IHS Indian Economic Enterprise Representation form
Attachment 2: Scope of Work
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