Ice Machine Preventive Maintenance

The Department of Veterans Affairs, VISN 15 Network Contracting Office, is soliciting services for preventive maintenance and sanitization of ice machines at the Colmery-O’Neil VA Medical Center in Topeka, Kansas. The contractor is responsible for providing all personnel, tools, equipment, materials, and supervision necessary to perform quarterly cleaning, descaling, and sanitization of all ice machines in strict accordance with manufacturer guidelines. Sanitization must also occur immediately after cleaning or whenever the evaporator is free of ice. The VA will supply water filters, but the contractor must ensure all maintenance tasks are completed in compliance with manufacturer instructions. All technicians must be fully qualified and hold valid Environmental Protection Agency refrigerant certification cards, which must be presented to the Contracting Officer’s Representative before work begins. This contract is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses, and offerors must self-certify under NAICS code 811412. The solicitation is presolicitation, with responses due by May 14, 2026, and the performance location is the VA Medical Center in Topeka. No specific contract type, pricing structure, or evaluation methodology is detailed in the solicitation. Invoicing methods, payment details, and formal contract clauses are not specified, but correspondence should be directed to Lisa Fischer at the Leavenworth, Kansas office. The contractor is expected to meet all qualification and certification requirements to ensure compliance, and failure to maintain proper certifications may result in noncompliance or contract termination.