ID Tag Machine Maintenance

This is a Sources Sought Notice ONLY. The 918th Contracting Battalion at Fort Carson Colorado intends to award a contract for ID Tag Machine Maintenance/Repair on a SOLE SOURCE basis, but is seeking vendors that may be able to perform this requirement in order to support a competitive procurement. Accordingly, the U.S. Government highly encourages all interested businesses (large and small) to respond to this sources sought synopsis. In addition, small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), must describe their identifying capabilities in meeting the requirements at a fair market price, i.e., information which may help support a set-aside. The 918th Contracting Battalion is issuing this sources sought synopsis as a means of conducting market research to identify potential sources having an interest and capabilities available to support/provide the Fort Carson DEERS with ID Tag machine maintenance and repair. The result of this market research will contribute to determining the method of procurement, if a requirement materializes. Based on the responses to this sources sought notice/market research, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition. All small business set-aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions. DISCLAIMER THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. GENERAL: Provide preventative maintenance and repair for five (5) ID tag machines. PERIOD OF PERFORMANCE: Feb 01, 2019 - Jan 31, 2024; Base year plus 4 option years 1.0 SCOPE: Non-personal service for a contractor to provide all tools, labor, materials, equipment and supervision of personnel to conduct preventative maintenance for five (5) each ID Tag Machines as listed in paragraph 3.0. Service to include but not limited to: 1.1 Two (2) regularly scheduled preventative maintenance (PM's) visits per year to include cleaning, lubrication, adjusting and calibrating each machine to properly working order. 1.2 On-site maintenance agreement. (consists of cleaning, lubrication, adjusting, repair, and calibration) Includes parts, labor, and travel. 1.3 Maximum of five (5) unscheduled service calls annually 2.0 LOCATION: Equipment #'s 1-5 are located at SRP Site, ID/DEERS, Bldg. # 1525, 6351 Wetzel Ave. Room 208 Fort Carson, CO 80913. 3.0 EQUIPMENT INCLUDED IN MAINTENANCE: Manufacturer/Date Model Serial# QTY (1) Matica (01/2006) G-400 48H-40-442 1 each (2) Addressograph(1/2009) 320 PF320002944 1 each (3) Addressograph(1/2009) 320 PF320002943 1 each (4) CIM MDT(1/2008) 500 N901116 1 each (5)CIM(1/2006) ME2000 000M711243 1 each 4.0 CONTRACTOR MANPOWER REPORTING REQUIREMENT The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on "Department of the Army CMRA" or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 30 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component's CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement 5.0 POST ACCESS & INSURANCE LIABILITY 5.1. Post Access. To register and receive an Automated Installation Access (AIE) control card, the contractor must complete and submit the Fort Carson Form 2036E to the Contracting Officer Representative (COR). Once submitted a National Crime Information Center (NCIC) Level III background check will be completed on each employee requesting routine -access. No employees with prior felonies convictions within the past ten years will be granted access to Fort Carson. All contractor personnel shall be U.S. citizens or legally allowed to work in the United States. Contractor personnel performing work under this contract shall be escorted by Government personnel in restricted areas. The application form (FC Form 2036E) for access cases are located on the Fort Carson forms and publications webpage: http://dirportal.carson.army.mil/dhr/asd/FCFP/Active%20FC%20Forms%20%20means% 20form%20wPAS/Forms/AllItems.aspx. This page is accessible to personnel in possession of a DoD CAC. Sponsorship is required for all non-DOD affiliated persons requesting reoccurring unescorted access. 5.2. Required Insurance to work on a Government Installation, the following minimum amounts of insurance are required: Workmen's Compensation As required by state laws Employer's Liability Insurance $100,000 General Liability Insurance Bodily Injury Liability $500,000 per occurrence Auto Liability Insurance $200,000 per person Bodily Injury $500,000 per occurrence Property Damage $ 20,000 per occurrence 6.0 ANTITERRORISM OPERATIONS SECURITY REQUIREMENT 6.1. AT Level I training. This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 90 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at. 6.2. Access and general protection/security policy and procedures. This standard language text is for contractor employees with an area of performance within an Army controlled Installation, facility or area. Proposed language: "All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes." 6.3. iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 60 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 90 calendar days after contract award. 4. For Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. 5. Information assurance (IA)/information technology (IT) training. All Contractor employees and associated sub-Contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.