IDOC - Elevator Repair & Maintenance

The contract involves a five-year agreement, with an optional five-year renewal, for the maintenance and repair of five hydraulic elevators at the East Moline Correctional Center, Illinois. It is a small business set-aside procurement under NAICS code 811310, with an estimated total contract value between $500,000 and $1,500,000. The vendor is responsible for comprehensive preventative maintenance, including inspections, cleaning, lubrication, repairs, parts replacement (excluding obsolete components), emergency and callback services, and ensuring elevators meet safety standards and hold Certificates of Operation from the State Fire Marshal. The work must be performed at the designated facility, with all services coordinated with the Center’s Chief Engineer, and must comply with applicable Illinois statutes, including prevailing wage laws. The contract emphasizes safety, quality control, and timely performance, with the State reserving rights to terminate or modify the agreement with proper notice. The procurement process is based on a Lowest Price, Technically Acceptable approach, where responsiveness and responsibility are evaluated first—ensuring bids meet all submission and compliance requirements—followed by selection of the lowest priced responsible bidder. Bidders must submit all required documentation via the BidBuy electronic platform, including vendor disclosures, certifications, and the offer form, with the bid remaining firm for 90 days. The contract stipulates strict adherence to Illinois procurement statutes, including background checks, conflict of interest disclosures, and certifications related to business ownership, socioeconomic status, and compliance with laws. Payment procedures require submission of itemized invoices at the Center’s Business Office, with final approval by designated officials, and payments are subject to the State Prompt Payment Act. The contract also includes provisions for security screening of personnel, renewal options, and detailed clauses on amendments, assignment, and legal compliance, ensuring a comprehensive framework for safe, responsible, and lawful elevator maintenance services at the facility.