IDOC Rebid 7-passenger Flex Fuel Mini-Van

The Illinois Department of Corrections is soliciting bids for the procurement of 30 seven-passenger Flex Fuel Mini-Vans to replace vehicles statewide that have exceeded their recommended service life and were not replaced through the CMS Vehicle Usage Program. These vehicles are to be equipped with Flex Fuel capability (E85), and must meet detailed state specifications, including standard exterior colors (black or white), interior colors (black or dark grey), power sliding doors, 3-zone climate control, rear view cameras, USB ports, stowable seating, comprehensive airbag systems, and other modern safety and infotainment features. The vendor must be properly registered with the Illinois Secretary of State and comply with all applicable federal and state laws related to vehicle manufacturing, packaging, delivery, and labeling. All 30 vehicles must be delivered simultaneously, FOB destination, freight prepaid, to the Central Management Services (CMS) location in Springfield, Illinois, within the contract term running through July 30, 2026. Delivery is restricted to business hours on weekdays excluding state holidays. Bidding instructions require electronic submission through the BidBuy portal no later than December 31, 2025, including completed Illinois Procurement Gateway vendor disclosure forms, offers to the State of Illinois, signed contracts, and any applicable Business Enterprise Program utilization plans. Evaluations will be made on a Lowest Price Technically Acceptable basis, determining award to the lowest-priced, responsive, and responsible bidder that meets all specifications and requirements. Bidders must also comply with insurance requirements including commercial liability, auto liability, and workers’ compensation. The contract outlines strict subcontracting rules and reporting requirements, background checks for vendor personnel, and compliance with prevailing wage laws where applicable. The State retains the right to inspect and accept the vehicles upon delivery according to the contract’s quality criteria, demanding merchantable goods free of defects with at least a 12-month warranty. Documentation such as Certificates of Origin, mileage statements, and invoice sales tax forms must accompany deliveries, with removal of all vendor stickers and locking lug nuts mandated. The agreement includes provisions for termination, indemnification, confidentiality, and adherence to the Illinois Freedom of Information Act. All contractual modifications must be authorized in writing, and the State holds final authority on contract administration and acceptance.